Accounts Payable Officer
| Posting date: | 08 August 2025 |
|---|---|
| Salary: | £29,651.00 to £31,312.00 per year |
| Additional salary information: | £29651.00 - £31312.00 a year |
| Hours: | Full time |
| Closing date: | 13 August 2025 |
| Location: | Dartford, DA2 7WG |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9277-25-1009 |
Summary
Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid. Responsible for identifying when VAT can be reclaimed on supplier invoices and ensuring that this is correctly recorded in the purchase ledger system. Responsible for ensuring that supplier invoices have quoted valid Purchase Order number Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix. Responsible for checking invoices input by other Accounts Payable Officers and authorising invoices for payment on the purchase ledger system. Responsible for performing the weekly supplier payment runs on the purchase ledger system for payment by Bacs and cheque (average payment run figure of £4m per week). Responsible for ensuring that suppliers invoices are processed in accordance with finance department procedures and standing financial instructions. Responsible for prioritising work to ensure that the Trust achieves the Public Sector Payment Policy (PSPP) target of paying 95% of the Trusts creditors within 30 days. Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries. Responsible for reconciling the balance of invoices outstanding per supplier statements; investigating and analysing any differences. Responsible for ensuring that standing data in respect of a section of suppliers is maintained and is accurate (including bank details). Responsible for maintaining records of expenditure relating to the prior year (accruals) at the year end cut off point by inputting these on an excel spreadsheet. Responsible for scanning and filing invoices and other documentation as required. Required to cover for the other Accounts Payable Officers as required. Responsible for opening and sorting the post for the finance department. Management of team mail box, sorting and distribution of work queue