Governance and Executive Support Coordinator
| Posting date: | 06 August 2025 |
|---|---|
| Salary: | £32,330 to £35,420 per year, pro rata |
| Additional salary information: | 5% Pension Contribution |
| Hours: | Part time |
| Closing date: | 05 September 2025 |
| Location: | E2 9LU |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Age UK East London |
| Job type: | Permanent |
| Job reference: |
Summary
Overseeing our Governance & Administration:
You will organise and service the Trustee Board and Board Committee meetings, including agendas, minute-taking, follow-ups on actions, ensuring compliance with governing documents and charity law.
Be the key contact for trustees, including overseeing their recruitment, induction and training.
Better connect our governance and management processes through improving alignment of our Trustee and management reporting cycles and coordinating meetings and the delivery of Exec reports.
Act as company secretary and ensure the Company House and Charity Commission websites are kept up to date.
Supporting our Executive team:
Manage the CEO's diary, coordinate and prepare for SMT meetings, and monthly whole team meetings, maintain action logs, and provide proactive support in work planning.
Lead on liaison with, and reports to, Age UK national. This will include coordinating visits and the collection of data.
Develop and oversee our internal knowledge sharing systems
Ensure our intranet is up to date and our new SharePoint file structure is maintained.
Experience
Essential
Experience providing high-level administrative support to a senior team or a senior leader.
Experience of minute taking Experience maintaining internal systems such as SharePoint, document storage, or intranet platforms.
Desirable
Voluntary sector experience.
Working with a trustee board.
Experience acting as Company Secretary or supporting governance compliance.
Experience of recruiting at board level.
Knowledge & Understanding
Essential
Understanding of confidentiality and data protection principles.
Understanding of EDI and a commitment to working in an anti-racist and non-discriminatory way.
Knowledge of the structure and roles within a charity, including the role of trustees.
Desirable
Of charity governance, and business planning processes and accountabilities.
Knowledge of Company secretary role and responsibilities via training or experience
Skills/Attributes
Essential
High level IT skills in Microsoft Office .Good understanding of the capabilities and potential of 365
Organisational Skills: Ability to manage calendars, meetings and documents efficiently
Verbal & Written Communication: Must be able to communicate clearly, professionally and tactfully with internal and external stakeholders.
Time Management: Ability to prioritise tasks and manage multiple deadlines.
Attention to Detail: Must be able to ensure accuracy in communication, scheduling, and documentation and take accurate minutes.
Can demonstrate AUKEL values (accountable, kind, flexible, inclusive, collaborative) in the way the service is delivered.
Commitment to learning and development and reflective practise.
Desirable
Advanced AI skills
Additional Requirements
Ideally, we would like the post holder to attend our evening trustee meetings (four a quarter, two online and two in person). This time will be available to be taken back in lieu. However, for the right candidate we can be flexible about this requirement.
You will organise and service the Trustee Board and Board Committee meetings, including agendas, minute-taking, follow-ups on actions, ensuring compliance with governing documents and charity law.
Be the key contact for trustees, including overseeing their recruitment, induction and training.
Better connect our governance and management processes through improving alignment of our Trustee and management reporting cycles and coordinating meetings and the delivery of Exec reports.
Act as company secretary and ensure the Company House and Charity Commission websites are kept up to date.
Supporting our Executive team:
Manage the CEO's diary, coordinate and prepare for SMT meetings, and monthly whole team meetings, maintain action logs, and provide proactive support in work planning.
Lead on liaison with, and reports to, Age UK national. This will include coordinating visits and the collection of data.
Develop and oversee our internal knowledge sharing systems
Ensure our intranet is up to date and our new SharePoint file structure is maintained.
Experience
Essential
Experience providing high-level administrative support to a senior team or a senior leader.
Experience of minute taking Experience maintaining internal systems such as SharePoint, document storage, or intranet platforms.
Desirable
Voluntary sector experience.
Working with a trustee board.
Experience acting as Company Secretary or supporting governance compliance.
Experience of recruiting at board level.
Knowledge & Understanding
Essential
Understanding of confidentiality and data protection principles.
Understanding of EDI and a commitment to working in an anti-racist and non-discriminatory way.
Knowledge of the structure and roles within a charity, including the role of trustees.
Desirable
Of charity governance, and business planning processes and accountabilities.
Knowledge of Company secretary role and responsibilities via training or experience
Skills/Attributes
Essential
High level IT skills in Microsoft Office .Good understanding of the capabilities and potential of 365
Organisational Skills: Ability to manage calendars, meetings and documents efficiently
Verbal & Written Communication: Must be able to communicate clearly, professionally and tactfully with internal and external stakeholders.
Time Management: Ability to prioritise tasks and manage multiple deadlines.
Attention to Detail: Must be able to ensure accuracy in communication, scheduling, and documentation and take accurate minutes.
Can demonstrate AUKEL values (accountable, kind, flexible, inclusive, collaborative) in the way the service is delivered.
Commitment to learning and development and reflective practise.
Desirable
Advanced AI skills
Additional Requirements
Ideally, we would like the post holder to attend our evening trustee meetings (four a quarter, two online and two in person). This time will be available to be taken back in lieu. However, for the right candidate we can be flexible about this requirement.