Archivist and Records Manager Apprentice
| Posting date: | 06 August 2025 |
|---|---|
| Salary: | £31,418 per year |
| Hours: | Full time |
| Closing date: | 31 August 2025 |
| Location: | CB3 0ET |
| Remote working: | On-site only |
| Company: | NERC |
| Job type: | Apprenticeship |
| Job reference: | 1192 |
Summary
Archivist and Records Manager Apprentice
The British Antarctic Survey (BAS)
Salary: £31,418 per annum
Hours: Full time, 37 hours
Contract Type: Fixed-Term Apprenticeship, 40 months
Location: Cambridge
Closing Date: Sunday, 31st August 2025
Start Date: w/c 13th October 2025
Interview Date: 16th/ 17th September 2025
About BAS
NERC/BAS is part of UK Research and Innovation (UKRI), the largest public sector funder of research and innovation, with an annual budget of over £8bn and includes 7 research councils. You can find out more about UKRI via: https://www.ukri.org/who-we-are/about-uk-research-and-innovation/our-organisation/
We will support you every step of the way, helping you make the most of your opportunities and to achieve the goals you already have – and those you have yet to discover!
About the Role
The British Antarctic Survey (BAS) has an exciting opportunity for a Level 7 Archivist and Records Manager Apprentice, enabling the postholder to become a qualified archivist through a new technical training route. The apprenticeship provides an alternative path for people who face barriers to getting a traditional postgraduate qualification in Archives Management.
Reporting to the Archives, Records and Information Compliance Manager, you will get involved in the real work of BAS’ Archives Service, helping colleagues to deliver projects that manage our collections, provide access to them and engage a wide range of people.
The apprentice will be involved in the core work of the BAS Archives and multiple projects, all of which enable effective management, access and preservation of our collections, develop records management and help ensure effective information governance within BAS.
Key Responsibilities:
Managing Archives and Records:
⚫Process new accessions and update archive records.
⚫Support the care and preservation of digital and physical records.
⚫Assist in classifying, selecting, and storing records to recognised standards.
⚫Ensure compliance with data protection, copyright, and IP legislation.
Providing Access:
⚫Catalogue records in line with professional standards.
⚫Support digitisation projects, including metadata creation.
⚫Facilitate research access and administer use licences.
Engagement and Outreach:
⚫Help plan events and activities to promote the BAS Archives.
⚫Create content for public and academic audiences.
⚫Support funding applications and externally funded projects.
What you will learn
As an apprentice, you will develop the Knowledge, Skills and Behaviours (KSBs) defined in the Level 7 Archivist and Records Manager apprenticeships standard.
The programme includes a three-year learning period followed by a six-month assessment phase. You’ll spend four days a week gaining practical experience with the BAS Archives team, and one day per week on structured off-the-job learning.
Off-the-job learning activities include:
✔Attending in-person training sessions every 12 weeks at Westminster Adult Education Service in London, NW8 8LW.
✔Joining fortnightly online sessions via Microsoft Teams.
✔Completing a self-directed study and building a portfolio of evidence for your end-point assessment.
This role is based at BAS Cambridge, with some flexibility for remote working depending on business needs and project requirements.
About Westminster Adult Education Service
Westminster Adult Education Service is the sole approved provider of the Level 7 Archivist and Records Manager apprenticeship. They have extensive experience delivering successful training across a variety of sectors and consistently receive five-star employer ratings via the Government’s apprenticeship service.
As specialists in Cultural Heritage apprenticeships, they are well equipped to support your development throughout the programme. Learn more: www.waes.ac.uk/partnerships/apprenticeships
We are looking for the following
✔Applicants must have at least a Level 2 qualification (GCSE grade A*-C / 9-4 or equivalent) in English and Maths.
✔Good ICT skills, including working knowledge of the Microsoft Office suite, e.g. MS365, Teams.
✔Excellent verbal and written communication skills, and the ability to write accurately and concisely, as demonstrated within your CV and Covering Letter.
✔Good organisational and time management skills to balance a busy workload, including a proven ability to multi-task and prioritise to meet changing business priorities and the ability to work independently, once fully trained.
✔A passion for archives, data and information.
✔Strong teamwork and advocacy skills.
Other relevant information
When applying for an apprenticeship, there is a set residency eligibility criteria that must be met. Check your eligibility: https://www.gov.uk/government/publications/apprenticeship-funding-rules-2025-to-2026
How to Apply
For full details/important information and to apply, click ‘Apply’ within this Ad which will direct you to our external Careers Page. Part of our application process involves submitting your CV and a cover letter. Your cover letter should address your suitability for the opportunity based on how you meet each essential criteria stated in this advert.
The British Antarctic Survey (BAS)
Salary: £31,418 per annum
Hours: Full time, 37 hours
Contract Type: Fixed-Term Apprenticeship, 40 months
Location: Cambridge
Closing Date: Sunday, 31st August 2025
Start Date: w/c 13th October 2025
Interview Date: 16th/ 17th September 2025
About BAS
NERC/BAS is part of UK Research and Innovation (UKRI), the largest public sector funder of research and innovation, with an annual budget of over £8bn and includes 7 research councils. You can find out more about UKRI via: https://www.ukri.org/who-we-are/about-uk-research-and-innovation/our-organisation/
We will support you every step of the way, helping you make the most of your opportunities and to achieve the goals you already have – and those you have yet to discover!
About the Role
The British Antarctic Survey (BAS) has an exciting opportunity for a Level 7 Archivist and Records Manager Apprentice, enabling the postholder to become a qualified archivist through a new technical training route. The apprenticeship provides an alternative path for people who face barriers to getting a traditional postgraduate qualification in Archives Management.
Reporting to the Archives, Records and Information Compliance Manager, you will get involved in the real work of BAS’ Archives Service, helping colleagues to deliver projects that manage our collections, provide access to them and engage a wide range of people.
The apprentice will be involved in the core work of the BAS Archives and multiple projects, all of which enable effective management, access and preservation of our collections, develop records management and help ensure effective information governance within BAS.
Key Responsibilities:
Managing Archives and Records:
⚫Process new accessions and update archive records.
⚫Support the care and preservation of digital and physical records.
⚫Assist in classifying, selecting, and storing records to recognised standards.
⚫Ensure compliance with data protection, copyright, and IP legislation.
Providing Access:
⚫Catalogue records in line with professional standards.
⚫Support digitisation projects, including metadata creation.
⚫Facilitate research access and administer use licences.
Engagement and Outreach:
⚫Help plan events and activities to promote the BAS Archives.
⚫Create content for public and academic audiences.
⚫Support funding applications and externally funded projects.
What you will learn
As an apprentice, you will develop the Knowledge, Skills and Behaviours (KSBs) defined in the Level 7 Archivist and Records Manager apprenticeships standard.
The programme includes a three-year learning period followed by a six-month assessment phase. You’ll spend four days a week gaining practical experience with the BAS Archives team, and one day per week on structured off-the-job learning.
Off-the-job learning activities include:
✔Attending in-person training sessions every 12 weeks at Westminster Adult Education Service in London, NW8 8LW.
✔Joining fortnightly online sessions via Microsoft Teams.
✔Completing a self-directed study and building a portfolio of evidence for your end-point assessment.
This role is based at BAS Cambridge, with some flexibility for remote working depending on business needs and project requirements.
About Westminster Adult Education Service
Westminster Adult Education Service is the sole approved provider of the Level 7 Archivist and Records Manager apprenticeship. They have extensive experience delivering successful training across a variety of sectors and consistently receive five-star employer ratings via the Government’s apprenticeship service.
As specialists in Cultural Heritage apprenticeships, they are well equipped to support your development throughout the programme. Learn more: www.waes.ac.uk/partnerships/apprenticeships
We are looking for the following
✔Applicants must have at least a Level 2 qualification (GCSE grade A*-C / 9-4 or equivalent) in English and Maths.
✔Good ICT skills, including working knowledge of the Microsoft Office suite, e.g. MS365, Teams.
✔Excellent verbal and written communication skills, and the ability to write accurately and concisely, as demonstrated within your CV and Covering Letter.
✔Good organisational and time management skills to balance a busy workload, including a proven ability to multi-task and prioritise to meet changing business priorities and the ability to work independently, once fully trained.
✔A passion for archives, data and information.
✔Strong teamwork and advocacy skills.
Other relevant information
When applying for an apprenticeship, there is a set residency eligibility criteria that must be met. Check your eligibility: https://www.gov.uk/government/publications/apprenticeship-funding-rules-2025-to-2026
How to Apply
For full details/important information and to apply, click ‘Apply’ within this Ad which will direct you to our external Careers Page. Part of our application process involves submitting your CV and a cover letter. Your cover letter should address your suitability for the opportunity based on how you meet each essential criteria stated in this advert.
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