Health & Safety administration assistant | Calderdale and Huddersfield Solutions Ltd
| Posting date: | 18 July 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £23,873.60 per annum |
| Hours: | Full time |
| Closing date: | 30 August 2025 |
| Location: | Huddersfield, HD3 3EA |
| Company: | Calderdale & Huddersfield NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7358943/372-CHS1584 |
Summary
Calderdale and Huddersfield Solutions (CHS) Ltd are seeking to appoint a Health and Safety Administration Assistant to support the delivery of administrative and operational tasks within the CHS & CHFT Health and Safety function. The postholder will lead in creating and maintaining records and databases, support investigations, and help manage H&S documentation across the CHS/CHFT estates. They may also provide reception cover within the Estates department where the H&S journey starts. The individual will play a vital role in ensuring accurate information management and a responsive, well-organised health and safety support function. This is a role that would suit someone who is looking to grow their skills in health and safety, with potential for progression into a more senior advisory or technical position in the future for the right candidate. The successful candidate will be proactive, motivated to learn, and interested in developing a career in workplace safety.
• Creating and maintaining key records and databases
• Supporting incident investigations and safety audits
• Helping to prepare reports, dashboards and training materials
• Responding to enquiries and coordinating appointments
• Contributing to CHS compliance with ISO 9001 and risk reporting
• Providing reception cover as part of the Estates admin team
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Clinical Engineering, decontamination and procurement service, provides the following:
• Fully managed estate and building maintenance
• Clinical Engineering and Decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
· Provide day-to-day administrative support to the Health and Safety Manager, Adviser and wider team.
· Create, update and maintain electronic databases including incident records, audit logs, training trackers, and risk assessment registers. Take minutes and create action tracker documentations
· Support the collation, formatting and filing of investigation documents, including note taking, document version control and final formatting.
· Assist in the preparation of reports, presentations and safety dashboards. using statistical knowledge and excel to provide analysis of trends & graphs in a standard format
· Liaise with operational teams to gather information or updates following incidents or audit actions.
· Manage shared inboxes and direct enquiries to appropriate team members in a timely manner.
· Support the delivery of training materials and induction documents for new starters and apprentices.
· Provide reception cover as part of the Estates admin team, welcoming visitors and coordinating appointments.
· Ensure confidentiality and accuracy when handling sensitive health and safety information.
· Assist with Inputting of KPI, incidents and RIDDOR information into the company IPR report, assist with delivering this report to the CHS board as required.
· Support the implementation strategy, monitoring, and compliance of the business with ISO 9001 quality standards.
· Assist with Updating, reporting , and developing the CHS’s Risk Register,
· Collate health and safety risk assessments, site inspections and audits, developing, implementing, and monitoring action plans to reduce identified areas of risk, escalating areas of concern in line with Trust policy.
· Assist the H&S adviser withCarrying out H&S audits for all CHS Departments, compile and manage a register of the audits and report to the CHS board.
· Collate and maintain appropriate databases, of Risk Assessments, Safe Systems of Work, and reporting systems in relation to health and safety data.
· Working closely with the trusts legal team on compliance, risk, and legal matters.
· Assist with ordering supplies and managing office inventory for the Health and Safety function.
· Undertake general office tasks including scanning, printing, diary coordination and document management.
· Contribute to ongoing improvements in administration processes to support efficiency and compliance.
· Raise requisitions for the H&S function
This advert closes on Sunday 10 Aug 2025
• Creating and maintaining key records and databases
• Supporting incident investigations and safety audits
• Helping to prepare reports, dashboards and training materials
• Responding to enquiries and coordinating appointments
• Contributing to CHS compliance with ISO 9001 and risk reporting
• Providing reception cover as part of the Estates admin team
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Clinical Engineering, decontamination and procurement service, provides the following:
• Fully managed estate and building maintenance
• Clinical Engineering and Decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
· Provide day-to-day administrative support to the Health and Safety Manager, Adviser and wider team.
· Create, update and maintain electronic databases including incident records, audit logs, training trackers, and risk assessment registers. Take minutes and create action tracker documentations
· Support the collation, formatting and filing of investigation documents, including note taking, document version control and final formatting.
· Assist in the preparation of reports, presentations and safety dashboards. using statistical knowledge and excel to provide analysis of trends & graphs in a standard format
· Liaise with operational teams to gather information or updates following incidents or audit actions.
· Manage shared inboxes and direct enquiries to appropriate team members in a timely manner.
· Support the delivery of training materials and induction documents for new starters and apprentices.
· Provide reception cover as part of the Estates admin team, welcoming visitors and coordinating appointments.
· Ensure confidentiality and accuracy when handling sensitive health and safety information.
· Assist with Inputting of KPI, incidents and RIDDOR information into the company IPR report, assist with delivering this report to the CHS board as required.
· Support the implementation strategy, monitoring, and compliance of the business with ISO 9001 quality standards.
· Assist with Updating, reporting , and developing the CHS’s Risk Register,
· Collate health and safety risk assessments, site inspections and audits, developing, implementing, and monitoring action plans to reduce identified areas of risk, escalating areas of concern in line with Trust policy.
· Assist the H&S adviser withCarrying out H&S audits for all CHS Departments, compile and manage a register of the audits and report to the CHS board.
· Collate and maintain appropriate databases, of Risk Assessments, Safe Systems of Work, and reporting systems in relation to health and safety data.
· Working closely with the trusts legal team on compliance, risk, and legal matters.
· Assist with ordering supplies and managing office inventory for the Health and Safety function.
· Undertake general office tasks including scanning, printing, diary coordination and document management.
· Contribute to ongoing improvements in administration processes to support efficiency and compliance.
· Raise requisitions for the H&S function
This advert closes on Sunday 10 Aug 2025