Oakley Medical Practice Medical Secretary / Administrator
| Posting date: | 30 July 2025 |
|---|---|
| Salary: | £12.48 per hour |
| Additional salary information: | £12.48 an hour |
| Hours: | Full time |
| Closing date: | 20 August 2025 |
| Location: | Leeds, LS11 5HT |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | U0053-25-0036 |
Summary
Administration Duties 9. Action tasks as required on the clinical system 10. Process electronic hospital letters 11. Manage Postnatal Baby 8 week check appointments 12. Maintain address book on computer system 13. Monitor progress of 2 week cancer referrals 14. Participate in providing holiday/sickness cover for scanning, and other admin duties as required Environment 15. Be aware of physical effort with regard to sitting for long periods and the transfer of substantial numbers of medical notes Exposure to frequent interruptions to routine, relating to telephone calls and personal requests and demands Be aware of the prolonged exposure to Visual Display Units (VDU) and the associated health and safety risks Health & Safety 16. As an employee of Oakley Medical Practice you have a responsibility to: take reasonable care of your own Health and Safety and that of any other person who may be affected by your acts or omissions at work; and co-operate in ensuring that statutory regulations, codes of practice, local policies and departmental health and safety rules are adhered to; and not intentionally or recklessly interfere with or misuse anything provided in the interests of health and safety. Infection Prevention and Control The prevention and management of acquired infection is a key priority. Any breach of infection control policies is a serious matter which may result in disciplinary action. As an employee of Oakley Medical Practice you have a responsibility to: ensure that your work methods are compliant with the agreed policies and procedures and do not endanger other people or yourself; and be aware of infection prevention and control policies, practices and guidelines appropriate for your duties and you must always follow these to maintain a safe environment for patients, visitors and staff; and maintain an up-to-date knowledge of infection prevention and control, policies, practices and procedures through attendance at annual mandatory updates and ongoing continuing professional development; and challenge poor infection prevention and control practices of others and to report any breaches, using appropriate mechanisms (e.g. incident reporting policy). 18. Oakley Medical Practice is committed to compliance with Information Governance standards to ensure that all information is handled legally, securely, efficiently and effectively. You are required to comply with the Information Governance policies and standards that are in place. Failure to do so may result in action being taken in accordance with the Practices Disciplinary Procedure. Confidentiality and Security 19. Your attention is drawn to the confidential nature of information collected within the NHS. You are bound by your conditions of service to respect the confidentiality of any information you may come into contact with which identifies patients, employees or business information of the Practice. You also have a duty to ensure that all confidential information is held securely at all times, both on and off site. Disclosure of Information 20. The unauthorised use or disclosure of information relating to the Practices activities or affairs, the treatment of patients or the personal details of an employee, will normally be considered a serious disciplinary offence which could result in dismissal. Upon leaving the Practices employment and at any time thereafter you must not take advantage of or disclose confidential information that you learnt in the course of your employment. Unauthorised disclosure of any of this information may be deemed as a criminal offence. If you are found to have permitted the unauthorised disclosure of any such information, you and the Practice may face legal action. Professional Standards and Performance Review 21. As an employee of Oakley Medical Practice you have a responsibility to: participate in statutory and mandatory training as appropriate for the post; and maintain consistently high personal and professional standards and act in accordance with the relevant professional code of conduct; and take responsibility for the maintenance and improvement of personal and professional competence and to encourage that of colleagues and subordinates; and participate in the appraisal processes including identifying performance standards for the post, personal objective setting and the creation of a personal development plan. Safeguarding Children and Vulnerable Adults 22. We all have a personal and a professional responsibility to identify and report abuse. This may be known, suspected, witnessed or have raised concerns. Early recognition is vital to ensuring the patient is safeguarded; other people (children and vulnerable adults) may be at risk. Oakley Medical Practices procedures must be implemented, working in partnership with the relevant authorities. The Sharing of Information no matter how small is of prime importance in safeguarding children, young people and vulnerable adults. As an employee you have a responsibility to ensure that: you are familiar with and adhere to the Safeguarding Children procedures and guidelines. you attend safeguarding awareness training and undertake any additional training in relation to safeguarding relevant to your role This job description is a summary of the main responsibilities and is not intended to be an exhaustive list of duties or tasks. It will change and develop in line with organisational needs