Level 3 Business Admin Apprentice
| Posting date: | 23 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 22 August 2025 |
| Location: | Leeds, West Yorkshire |
| Remote working: | On-site only |
| Company: | Wykebeck Primary School |
| Job type: | Apprenticeship |
| Job reference: |
Summary
Job Title Administrative Support Assistant
Grade B1
Conditions Of service NJC
Special Conditions: This post is subject to a higher-level check with the Disclosure & Barring Service. Please note that a criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.
Job Purpose: In liaison with the manager/senior officer, to be responsible for ensuring delivery of a high quality and efficient administration service within the school.
Responsibilities
To assist in providing a range of administrative support for internal and external customers.
To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors
To liaise with colleagues in order to prioritise work to meet conflicting deadlines
To maintain accurate records and track progress of work
To assist with the induction of new staff including the demonstration of duties.
Preparing routine correspondence, standard forms, certificates, information packs, handbooks, etc.
Managing meeting rooms and dealing with hospitality and signing-in of visitors
Assist with the arrangements for events etc.
Act as the first point of contact for visitors and customers – both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way
To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, Internet
To collate and prepare information from a variety of sources including basic reports
Take notes at meetings
Undertake general financial administration e.g. processing orders and/or cash handling
To maintain records for all staff under the guidance of senior officer
Maintain stock and supplies, cataloguing, ordering and distributing as required
Attend and participate in relevant meetings as required
To communicate effectively with internal and external customers in relation to work undertaken
To work with colleagues to help improve work organisation and effectiveness
Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
Be responsible for safeguarding children and promoting their welfare and following child protection procedures
Contribute to the overall ethos/work/aims of the school
The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
Qualifications: Qualifications demonstrating ability in numeracy and literacy and NVQ Level 3 or equivalent would be desirable.
PERSONAL SPECIFICATION
ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements
Method of Assessment will be through one or more of the following Application Form, Test, Interview, and Certificate
Skills Required
Able to communicate effectively with a wide range of people
Able to input/ retrieve information from databases
Able to process documentation using Word
Able to accurately enter/retrieve data information from information systems
Able to work flexibly as part of a team & show initiative
Able to prioritise work to meet conflicting deadlines
Able to demonstrate good numeracy & literacy skills
An ability to respect sensitive and confidential work.
To display a responsible and co-operative attitude to working towards the achievement of the schools aims and objectives
Knowledge Required
Of general office procedures and practice
Of relevant financial regulations to carry out financial transactions
Experience Required
Of dealing with queries from a wide range of people
Of working in partnership with others to deliver work to set deadlines
Of providing customer focused services
Of participating in teams
In the use of the Microsoft package
Behavioural & other Characteristics required
Committed to continuous improvement.
Ability to understand and observe the School and Leeds City Council Equal Opportunities Policy.
To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.
Willingness to actively participate in training and development activities to ensure up to date knowledge, skills, and continuous professional development
DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.
Grade B1
Conditions Of service NJC
Special Conditions: This post is subject to a higher-level check with the Disclosure & Barring Service. Please note that a criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.
Job Purpose: In liaison with the manager/senior officer, to be responsible for ensuring delivery of a high quality and efficient administration service within the school.
Responsibilities
To assist in providing a range of administrative support for internal and external customers.
To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors
To liaise with colleagues in order to prioritise work to meet conflicting deadlines
To maintain accurate records and track progress of work
To assist with the induction of new staff including the demonstration of duties.
Preparing routine correspondence, standard forms, certificates, information packs, handbooks, etc.
Managing meeting rooms and dealing with hospitality and signing-in of visitors
Assist with the arrangements for events etc.
Act as the first point of contact for visitors and customers – both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way
To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, Internet
To collate and prepare information from a variety of sources including basic reports
Take notes at meetings
Undertake general financial administration e.g. processing orders and/or cash handling
To maintain records for all staff under the guidance of senior officer
Maintain stock and supplies, cataloguing, ordering and distributing as required
Attend and participate in relevant meetings as required
To communicate effectively with internal and external customers in relation to work undertaken
To work with colleagues to help improve work organisation and effectiveness
Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
Be responsible for safeguarding children and promoting their welfare and following child protection procedures
Contribute to the overall ethos/work/aims of the school
The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
Qualifications: Qualifications demonstrating ability in numeracy and literacy and NVQ Level 3 or equivalent would be desirable.
PERSONAL SPECIFICATION
ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements
Method of Assessment will be through one or more of the following Application Form, Test, Interview, and Certificate
Skills Required
Able to communicate effectively with a wide range of people
Able to input/ retrieve information from databases
Able to process documentation using Word
Able to accurately enter/retrieve data information from information systems
Able to work flexibly as part of a team & show initiative
Able to prioritise work to meet conflicting deadlines
Able to demonstrate good numeracy & literacy skills
An ability to respect sensitive and confidential work.
To display a responsible and co-operative attitude to working towards the achievement of the schools aims and objectives
Knowledge Required
Of general office procedures and practice
Of relevant financial regulations to carry out financial transactions
Experience Required
Of dealing with queries from a wide range of people
Of working in partnership with others to deliver work to set deadlines
Of providing customer focused services
Of participating in teams
In the use of the Microsoft package
Behavioural & other Characteristics required
Committed to continuous improvement.
Ability to understand and observe the School and Leeds City Council Equal Opportunities Policy.
To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.
Willingness to actively participate in training and development activities to ensure up to date knowledge, skills, and continuous professional development
DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.