8082 - Full Time Business Administrator HMP Ford
| Posting date: | 22 July 2025 |
|---|---|
| Salary: | £28,122 to £29,611 per year |
| Hours: | Full time |
| Closing date: | 05 August 2025 |
| Location: | Arundel, West Sussex |
| Remote working: | On-site only |
| Company: | Ministry of Justice |
| Job type: | Permanent |
| Job reference: | 8082 |
Summary
Overview of the job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.
This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
Performance
Audit and Compliance
Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
Information Assurance
Measuring the Quality of Prison Life (MQPL)
His Majesty’s Inspectorate of Prisons (HMIP) visits
Subject access requests
Official Correspondence
Complaints
Risk Register
Independent Monitoring Board (IMB)
Action Plans
Self-audit programme
Procuring goods
Vehicle maintenance
Personal Identity Number (PIN) Phone system
Ordering of staff uniform
Bank signatory
Fixed and local assets
Accounts Receivable
Inventory
Women Royal Voluntary Services
Canteen administration including Quarterly Review
IT administration
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDIs)
Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
Hours of Work (Unsocial Hours) Allowances
37 hour working week.
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.
This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
Performance
Audit and Compliance
Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
Information Assurance
Measuring the Quality of Prison Life (MQPL)
His Majesty’s Inspectorate of Prisons (HMIP) visits
Subject access requests
Official Correspondence
Complaints
Risk Register
Independent Monitoring Board (IMB)
Action Plans
Self-audit programme
Procuring goods
Vehicle maintenance
Personal Identity Number (PIN) Phone system
Ordering of staff uniform
Bank signatory
Fixed and local assets
Accounts Receivable
Inventory
Women Royal Voluntary Services
Canteen administration including Quarterly Review
IT administration
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDIs)
Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
Hours of Work (Unsocial Hours) Allowances
37 hour working week.