Office Administrator - Maternity Cover
| Posting date: | 22 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 01 August 2025 |
| Location: | Nottingham, Nottinghamshire, NG8 3GP |
| Company: | Teaching Vacancies |
| Job type: | Contract |
| Job reference: | 1d722f40-0ba3-4c83-a16f-37f0e134fad1 |
Summary
What skills and experience we're looking for
FIC RESPONSIBILITIES
• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and
enhance the Academy's visibility and reputation.
• Facilitate effective internal communications within the academy, ensuring transparent and timely
dissemination of information to all staff members.
• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media
platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
• Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s
Audit form as a checklist to ensure all updates are completed.
• Support the planning, allocating, and effective delivery of work experience programme, including building and
maintaining relationships with employers to ensure smooth operations. Responsibilities also include
developing and maintaining an employer database, answering queries via telephone, email, and in-person,
and ensuring all statutory requirements regarding health and safety are met through thorough checks and
reviews. Additionally, the role requires organising and collecting feedback from both employers and students
to continually improve the programme.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes
a positive image of the Academy.
• Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate
information and submitting appropriate correspondence. Collate information for reintegration meetings to
support year leaders.
• Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the
collation of necessary information for first aid investigations.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and
ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with
general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;
• Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where
possible, enforcing the correct safeguarding procedures are followed;
• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines.
Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary;
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving
complex student matters.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate
with the level of the post may be allocated according to need.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
FIC RESPONSIBILITIES
• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and
enhance the Academy's visibility and reputation.
• Facilitate effective internal communications within the academy, ensuring transparent and timely
dissemination of information to all staff members.
• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media
platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
• Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s
Audit form as a checklist to ensure all updates are completed.
• Support the planning, allocating, and effective delivery of work experience programme, including building and
maintaining relationships with employers to ensure smooth operations. Responsibilities also include
developing and maintaining an employer database, answering queries via telephone, email, and in-person,
and ensuring all statutory requirements regarding health and safety are met through thorough checks and
reviews. Additionally, the role requires organising and collecting feedback from both employers and students
to continually improve the programme.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes
a positive image of the Academy.
• Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate
information and submitting appropriate correspondence. Collate information for reintegration meetings to
support year leaders.
• Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the
collation of necessary information for first aid investigations.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and
ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with
general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;
• Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where
possible, enforcing the correct safeguarding procedures are followed;
• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines.
Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary;
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving
complex student matters.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate
with the level of the post may be allocated according to need.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.