PART TIME Business Support Coordinator and Minute Taker
| Posting date: | 16 July 2025 |
|---|---|
| Salary: | £14.36 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 14 August 2025 |
| Location: | Ipswich, Suffolk, IP1 2BX |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Suffolk RQ1553258 |
Summary
What's involved with this role:
Job Title: Business Support Coordinator and Minute Taker
Ref: Suffolk RQ1553258
Pay rate: £14.36 per hour PAYE
A Basic DBS is required for this role.
The role:
We are seeking a detail oriented and competent person to be responsible for supporting the Business Support Manager, Head of Corporate Parenting and wider team with tasks such as financial, administrative, and statistical duties to ensure the service operates efficiently.
Experience in high level minute taking and coordination of meetings and diaries is essential for this role.
This is a part time office-based role: 18.5 hours per week working Wednesdays to Fridays.
Key responsibilities:
Day to day management of specific processes including administrative, financial, IT and HR processes
Manage activities within area of specialism undertaking research, investigating issues and preparing presentations etc
Manage specialist administrative and management information systems with appropriate input from line manager
Identify opportunities to continually improve and enhance service levels and performance within area of specialism
Ensure that processes within area of responsibility are in line with relevant legislation and regulations and follow practices
Diary management, making appointments, arranging and preparing for meetings, taking minutes etc
May assist in the preparation of annual budgets and the completion of financial, administrative and legislative returns to internal and external customers
May monitor income and expenditure budgets to provide management information and highlight irregularities
What the client is looking for:
Relevant qualification such as NVQ3 or equivalent level of knowledge and experience
Good standard of literacy and numeracy
Resilient under pressure and ability to remain positive when challenged
Ability and enthusiasm to manage change and work flexibly
Experience in successfully carrying out specialist administrative and financial procedures
Previous experience of managing budgets and/or financial information
Excellent working knowledge of Microsoft Office
Sound knowledge and understanding of a range of administrative procedures
High level minute taking skills
Organisational skills with ability to prioritise own workload and meet deadlines
Research and problem-solving skills to deal with queries and issues
Good verbal and written communications skills
Influencing and negotiating skills
Presentation skills to deliver information and reports to managers and other staff
How to Apply
Quote the Job Title and Reference Number in your application.
Submit your CV in Word format.
Applications are reviewed on a rolling basis—early submission is recommended.
We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles.
If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
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Job Ref: Suffolk RQ1553258
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.