Special Allocation Scheme Coordinator
| Posting date: | 15 July 2025 |
|---|---|
| Salary: | £13.00 per hour |
| Additional salary information: | £13.00 an hour |
| Hours: | Full time |
| Closing date: | 28 July 2025 |
| Location: | Truro, TR1 3LP |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | E0306-25-0011 |
Summary
Key Duties and Responsibilities: Responding promptly and appropriately to incoming calls from Special Allocation Scheme (SAS) patients Coordinating and booking face-to-face and telephone appointments to specified GP surgeries in line with clinical and operational requirements Processing repeat medication requests efficiently and accurately Acting as a liaison between SAS patients and GP surgeries, ensuring clear, consistent communication and mutual understanding Booking appointments that require the presence of security personnel when necessary, liaising directly with the security service personnel Preparing and sending written communications, including letters and notifications, to patients Monitoring and maintaining an up-to-date record of patients on the SAS Managing the onboarding process for new patients entering the scheme Maintaining accurate financial records, including processing invoices and raising purchase orders (POs) Recording all patient interactions and activities within the scheme to ensure a clear audit trail Supporting data collection and analysis for service reports, panel reviews, and performance monitoring Additional responsibilities: Building and maintaining professional, non-judgmental relationships with patients to promote engagement and continuity of care Supporting the triage service for all incoming patient contacts, supporting the assessment of urgency, and signposting or escalating appropriately to a Clinician. Identifying potential safeguarding concerns and escalating appropriately in line with policy Supporting clinicians and service leads by providing timely updates on patient issues or incidents Ensuring all patient data is handled in accordance with GDPR and confidentiality guidelines Contributing to the continuous improvement of the SAS service through feedback, audit, and service development discussions Managing and updating patient records within the Adastra clinical systems with precision and care Monitoring compliance with key service standards and alerting the relevant teams to any breaches or risks Supporting the coordination and scheduling of regular panel reviews and maintaining clear documentation of outcomes Providing emotional support and calm intervention during challenging or escalating situations, using de-escalation techniques effectively Contribute to the development of policies, procedures, and best practices in patient risk management and vulnerable person support Assisting with the induction and mentoring of new team members or temporary staff as needed General All employees and teams are expected to: - Respect each other and be courteous and sensitive to everyone's needs and concerns - Be accountable for your work - Be flexible about job and task assignments - Be willing to help each other instead of displaying an its not my job attitude - Ask for help when needed - Work safely together - Be open to constructive feedback without being defensive or negative - Be self-motivated and reliable - Share ideas for improvement - Be cheerful, positive, and encouraging to other team members Actively contribute to the Organisations values and behaviours ensuring that relevant processes are open and transparent and encourage the confidence of staff, patients, partner organisations, the public and other agencies. Promote a positive organisational image. Promote own personal and others health, safety, and security, taking the appropriate action to report risk in accordance with policy. Ensure that equipment and resources are managed effectively to reduce waste and promote cost efficiency. Ensure the safe keeping and maintenance of equipment in accordance with policy, reporting defect or loss. Maintain personal development to meet the changing demands of the job, participate in an annual appraisal and appropriate training activities. Ensure compliance with all Kernow Health CIC statutory and mandatory training requirements, policies and protocols. Take appropriate responsibility to ensure that your objectives are aligned with the core team and organisational objectives. To demonstrate agility through adapting to the needs of the organisation by working flexibly in response to changing organisational requirements and priorities. You will be expected to carry out any other duties that may reasonably be required in line with your main duties, as directed by your line manager.