Project Office Administrator | Liverpool University Hospitals NHS Foundation Trust

Posting date:	14 July 2025
Salary:	Not specified
Additional salary information:	£27,485 - £30,162 per annum
Hours:	Full time
Closing date:	13 August 2025
Location:	Liverpool, L7 8YE
Company:	Liverpool University Hospitals NHS Foundation Trust
Job type:	Contract
Job reference:	7244546/287-RMED-236-25

Summary

There is an exciting opportunity to join our Administration Team at the Cheshire and Merseyside Hepatitis ODN. This role will provide a robust and responsive administration service to our busy and energetic Community Liver Health Checks project. Based at the Royal Liverpool Hospital you will be you’ll be part of a hardworking and friendly team. The role will work with Consultants, Nurse specialists and other members of the administration team.

Working directly with the ODN Leadership team and clinical nurse specialists and management the successful applicant will provide an effective and efficient administration service. Covering patient data collection and validation, clinics management, database management and general administrative services. This will include facilitating management meetings and staffing rotas.

They will be expected to support the onboarding and induction of new starters to the team to ensure the best possible start in their new role.

At times activities are varied and diverse, the post-holder is expected to adapt to support the ODN Team, a full UK Driving Licence is a requirement of this post.

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

Please see JD attached for full details.

Job Summary
Working within the Project Office, the main focus of the post will be to provide a project administrative support service primarily to programme and project management teams.
Key responsibilities
1- To act as a central hub for receiving, processing and distributing programme and project information and documents, and maintaining project database.
2- Set up and maintain a configuration library to identify, record and track all documentation associated with a programme or project, maintaining version control. Undertake word processing.
3- To support the production and tracking of project plans and associated
reports in-line with internal project governance standards (PRINCE2).
5- Be involved in the development of standards to support the successful
delivery of programmes and projects.
6- Be responsible for coordinating the preparation of agendas and papers for meetings as well as the production of minutes.
7- Book venues and arrange meetings, seminars, training, travel and
accommodation for team staff, as well as providing support with the
preparation and running of events and workshops.
8- Make and receive calls, acting as the first point of contact on behalf of
programme/project or other supported functions staff. The post holder must be able to field calls and provide information where appropriate.
10- Monitor and sort incoming/outgoing correspondence for action (both
electronic and written) and reply through verbal/written communication and email when required. Where the intended recipient is absent, reallocate correspondence appropriately.
11- Participate in the production of written procedures and protocols for within Programme and project management support and administration and inform staff of such procedures and protocols.
12- To provide a quality assurance role in respect of documentation and
programme and project standards used.
13- Support the project teams and staff with the management of risks, issues and benefits. In particular develop and maintain up to date associated registers, ensuring that the owners are aware of when escalation is required.
14- To liaise with external agencies and suppliers, as required on behalf of the project office and project staff. This will include the processing and sharing of information relating to particular projects.
15- To provide cover where necessary for other Project Office staff.

– Drive the Clinical Van as/when driver cover is needed

– Have experience on NHS IT systems (ICE, IPM etc.)

– Support with Stock take activity


Performance Management
1. The post holder will work to achieve agreed objectives working within broad professional policies
2. Provide regular progress and update reports as appropriate.
3. Provide support for audits of their area.






This advert closes on Monday 28 Jul 2025