Billable Works Coordinator
| Posting date: | 14 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 13 August 2025 |
| Location: | Lincoln, Lincolnshire |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 146150 |
Summary
Billable Works Coordinator
Location: Lincoln, LN2 4DW
Hours of work: 40
Contract Type: Permanent
We’re looking for a proactive and detail-focused Billable Works Coordinator to join our team at ISS UK Ltd.
This is a unique opportunity to build your skills in facilities management while working closely with our Operations, Finance, and supplier teams.
Job Description
In this role, you’ll manage the full lifecycle of above-base works – from quote to completion.
You’ll be responsible for processing orders, managing invoices, resolving issues and delays, and ensuring a smooth experience for all internal and external stakeholders.
If you’re looking for variety, growth, and the chance to make an impact, we’d love to hear from you.
Key Responsibilities
Liaise with suppliers to obtain competitive quotations and negotiate favourable terms
Manage the end-to-end quotation and client approval process efficiently
Raise and process purchase orders in line with company procedures
Track and monitor order status, resolving discrepancies or delays promptly
Support reporting and data analysis to inform procurement decisions
Build and maintain strong supplier relationships to ensure service quality and cost-effectiveness
Ensure all procurement activities comply with internal policies and relevant industry regulations
Professional and Personal Competencies/Qualifications
Previous experience within the Facilities Management industry
Excellent organisational and time management skills
Strong communication and negotiation abilities
Confident with numbers and data, with strong numeracy skills
Detail-oriented with a focus on accuracy and efficiency
Ability to prioritise tasks and manage multiple deadlines effectively
Proficient in liaising with internal stakeholders and external suppliers
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Location: Lincoln, LN2 4DW
Hours of work: 40
Contract Type: Permanent
We’re looking for a proactive and detail-focused Billable Works Coordinator to join our team at ISS UK Ltd.
This is a unique opportunity to build your skills in facilities management while working closely with our Operations, Finance, and supplier teams.
Job Description
In this role, you’ll manage the full lifecycle of above-base works – from quote to completion.
You’ll be responsible for processing orders, managing invoices, resolving issues and delays, and ensuring a smooth experience for all internal and external stakeholders.
If you’re looking for variety, growth, and the chance to make an impact, we’d love to hear from you.
Key Responsibilities
Liaise with suppliers to obtain competitive quotations and negotiate favourable terms
Manage the end-to-end quotation and client approval process efficiently
Raise and process purchase orders in line with company procedures
Track and monitor order status, resolving discrepancies or delays promptly
Support reporting and data analysis to inform procurement decisions
Build and maintain strong supplier relationships to ensure service quality and cost-effectiveness
Ensure all procurement activities comply with internal policies and relevant industry regulations
Professional and Personal Competencies/Qualifications
Previous experience within the Facilities Management industry
Excellent organisational and time management skills
Strong communication and negotiation abilities
Confident with numbers and data, with strong numeracy skills
Detail-oriented with a focus on accuracy and efficiency
Ability to prioritise tasks and manage multiple deadlines effectively
Proficient in liaising with internal stakeholders and external suppliers
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.