Archivist and Records Manager
| Posting date: | 10 July 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 09 August 2025 |
| Location: | CB3 0BN |
| Remote working: | On-site only |
| Company: | St Edmund's College - University of Cambridge |
| Job type: | Permanent |
| Job reference: |
Summary
St Edmund’s College is seeking a detail-oriented and forward-thinking Archivist and Records Manager to join our Bursary department. This is an exciting opportunity to help preserve the history of the College while playing a key role in its information governance and records management.
Job responsibilities
Ensure the efficient day-to-day running of the physical archives and electronic record systems
Maintain the archives catalogue in ArchiveSearch
Appraise, organise and catalogue existing uncatalogued items and incoming material
Manage the budget for conservation, equipment and other purposes, in consultation with the Fellow Archivist
Oversee administrative archives support from the Governance, Risk & Compliance Assistant from time to time
Ensure that an appropriate records management workflow is in place in College
Maintain and advise on the College’s retention schedule and information asset register
Work closely with colleagues across the College to ensure that items are transferred when appropriate to the semi-current records store and to the archive, providing training/guidance where necessary
What we need
The ideal candidate will be organised, detail-oriented, and able to manage their time effectively. Strong communication skills and a collaborative approach are essential, along with a genuine interest in history and a proactive attitude toward improving and promoting the College’s Archives.
The successful candidate must have:
Essential:
Postgraduate qualification in Archives and Records Management
Experience managing and cataloguing archival material
Knowledge of modern records management practices
Excellent IT skills
Strong understanding of data protection and copyright laws in archival contexts
Desirable:
Experience with ArchiveSpace or ArchiveSearch
Experience handling born-digital records
Basic conservation skills
If you feel that you fit most but not all of the above criteria, we would still love to hear from you.
As well as a great salary and friendly team you will also receive:
Working daily allowance for food and drinks*
Free car parking (where available)
25 days holiday plus bank holidays (increasing with length of service)
Generous pension contributions
Discounts at restaurants, shops & more
Outdoor gym
Death in service
Access to LinkedIn Learning & Business Disability Forum
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 90 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.
Job responsibilities
Ensure the efficient day-to-day running of the physical archives and electronic record systems
Maintain the archives catalogue in ArchiveSearch
Appraise, organise and catalogue existing uncatalogued items and incoming material
Manage the budget for conservation, equipment and other purposes, in consultation with the Fellow Archivist
Oversee administrative archives support from the Governance, Risk & Compliance Assistant from time to time
Ensure that an appropriate records management workflow is in place in College
Maintain and advise on the College’s retention schedule and information asset register
Work closely with colleagues across the College to ensure that items are transferred when appropriate to the semi-current records store and to the archive, providing training/guidance where necessary
What we need
The ideal candidate will be organised, detail-oriented, and able to manage their time effectively. Strong communication skills and a collaborative approach are essential, along with a genuine interest in history and a proactive attitude toward improving and promoting the College’s Archives.
The successful candidate must have:
Essential:
Postgraduate qualification in Archives and Records Management
Experience managing and cataloguing archival material
Knowledge of modern records management practices
Excellent IT skills
Strong understanding of data protection and copyright laws in archival contexts
Desirable:
Experience with ArchiveSpace or ArchiveSearch
Experience handling born-digital records
Basic conservation skills
If you feel that you fit most but not all of the above criteria, we would still love to hear from you.
As well as a great salary and friendly team you will also receive:
Working daily allowance for food and drinks*
Free car parking (where available)
25 days holiday plus bank holidays (increasing with length of service)
Generous pension contributions
Discounts at restaurants, shops & more
Outdoor gym
Death in service
Access to LinkedIn Learning & Business Disability Forum
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 90 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.