Administrator for Looked After Children | Sussex Community NHS Foundation Trust
| Posting date: | 09 July 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,625 - £25,674 Pro Rata |
| Hours: | Part time |
| Closing date: | 08 August 2025 |
| Location: | Haywards Heath, RH16 4BN |
| Company: | Sussex Community NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7335428/150-CP1798-PC-B |
Summary
An exciting opportunity has arisen for an Administrator with good communication skills and excellent organisational/clerical abilities to work with the West Sussex Looked After Children team.
You will need the ability to work independently and collaboratively with team members and other administrator/s in the team. The post requires a flexible approach as it involves working with differing disciplines. The ability to work to deadlines, under pressure and without supervision is essential.
The successful candidate will be expected to liaise with a range of internal and external professional teams, book venues, order stock and manage stock control of resources, create and maintain databases and spreadsheets, and maintain an accurate filing system.
This is a part-time role for 22.5hrs per week, based in Haywards Heath but a willingness to occasionally travel to other West Sussex bases is essential
The Looked After Children team is a friendly community-based team working from 3 main bases, Worthing, Haywards Heath and Chichester.
“Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on thegov.uk websitebefore applying to assess their eligibility for a Certificate of Sponsorship for this role."
The following skills are essential to the role:
• Experience with databases such as SystmOne
• Knowledge of Microsoft Office programs, especially Word and Excel
• Excellent telephone manner and communication skills
• A robust understanding of strict confidentiality
Main duties include:
To provide a comprehensive secretarial and administrative service to the Looked After Children Health Team including communicating with the public, dealing efficiently with correspondence without reference, and regular inputting of client details onto the database.
To support the Named Nurse for Looked After children with identified tasks e.g. maintenance of staff records (annual leave, sickness, supervision), arrangement and taking minutes of meetings, monitoring key performance indicators, training compliance
To support the Looked After Children team to meet its statutory requirements for Looked After Children aged 0-18yrs
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2023 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
To manage efficient office systems, primarily SystmOne, and provide secretarial support to the Looked After Children team / team lead
To deal in a professional, helpful and sensitive manner with clients, staff and other professionals and agencies, by telephone or face to face
To give or receive messages from staff and external agencies, which may be of a complex and sensitive nature
To use appropriate databases, for instance the CCHIS and SystmOne for person tracing, searching for client NHS numbers, to obtain information about GP registration or to find correct client details
To share and cascade relevant written information to team members as required.
To manage and maintain systems for the filing of client records, including processing of new registrations and despatch of client records (i.e. to other HCP teams, CCHIS, and archive storage)
To maintain confidentiality at all times when dealing with sensitive Trust information.
Please see attached JD and PS for further information.
This advert closes on Sunday 13 Jul 2025