Personal Assistant to Head Futures
| Posting date: | 09 July 2025 |
|---|---|
| Salary: | £26,770 per year |
| Additional salary information: | A pension contribution of 28.97% based on the listed salary. |
| Hours: | Full time |
| Closing date: | 08 August 2025 |
| Location: | HP14 4UE |
| Remote working: | On-site only |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 414453 |
Summary
Diary Management. Manage principal's time efficiently and respond quickly to events and changing priorities, by planning ahead and rescheduling commitments when required, keeping stakeholders informed as necessary. Ensure availability of key attendees, book meeting rooms and make conference call arrangements, issue appointments and ensure visitors are booked onto site. Book arrivals and departures interviews when required.
Office Management. Carry out general office duties including: managing entries into the Hospitality Register, support to broader Futures team and the Chief of Staff (COS), maintenance of security containers and associated register of documents. Proficient with Microsoft Office applications.
Correspondence & Information Management. Draft correspondence and documents, with the support of the COS when required. Ensure emails, correspondence and other files are stored appropriately for record keeping and efficient retrieval.
Travel Management. Make all travel and accommodation bookings to meet the requirements of the principal, ensuring value for money and synchronise with other team members.
Events. When requested, assist the principal and the COS with the scheduling and organisation of Team events.
Relationships. Build and maintain strong working relationships with stakeholders and the other executive support teams.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Office Management. Carry out general office duties including: managing entries into the Hospitality Register, support to broader Futures team and the Chief of Staff (COS), maintenance of security containers and associated register of documents. Proficient with Microsoft Office applications.
Correspondence & Information Management. Draft correspondence and documents, with the support of the COS when required. Ensure emails, correspondence and other files are stored appropriately for record keeping and efficient retrieval.
Travel Management. Make all travel and accommodation bookings to meet the requirements of the principal, ensuring value for money and synchronise with other team members.
Events. When requested, assist the principal and the COS with the scheduling and organisation of Team events.
Relationships. Build and maintain strong working relationships with stakeholders and the other executive support teams.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.