Administrative Support Officer
| Posting date: | 07 July 2025 |
|---|---|
| Salary: | £26,530.00 to £29,114.00 per year |
| Additional salary information: | £26530.00 - £29114.00 a year |
| Hours: | Full time |
| Closing date: | 20 July 2025 |
| Location: | Brockworth, GL3 4AW |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9327-25-0648 |
Summary
To produce documentation including minutes, agendas, presentations, action logs to a high accurate standard. Assist with complex diary demands and travel arrangements for the COO and DCOOs. To undertake other administrative duties as required by the COO and DCOOs including HR processes such as sickness monitoring, leave approval, scheduling and recording of appraisals and assisting with recruitment. Arrange workshops and be responsible for hospitality and the booking of venues. To ensure meeting rooms are appropriately equipped and maintained before use. Liaise with the Senior Executive PA to the COO on maintaining a comprehensive electronic filing system to ensure visibility across the department. To be flexible in travelling/working between all Trust sites, where required. Schedule site visits for the COO and DCOOs across a variety of Services. To be responsible for several office systems including ordering stationery, raising purchase orders and payment of invoices. To answer internal and external telephone enquiries and take appropriate action. Always maintain confidentiality. To provide effective communications and relationships with internal and external contacts, ensuring that messages and relations contribute positively to the Trusts reputation and credibility. Actively participate in team meetings and discussions with colleagues to make constructive suggestions as to how services could be improved within own work area and implementing such changes with guidance from line manager.