Secretary
| Posting date: | 04 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 18 July 2025 |
| Location: | Omagh, County Tyrone, BT78 1BL |
| Company: | Hays Specialist Recruitment |
| Job type: | Temporary |
| Job reference: | 4704126_1751616278 |
Summary
Your new company
A public service organisation in Northern Ireland is seeking a Secretary to join their team in Omagh. This is a temporary position, initially for 3 months with the possibility of extension. The client will consider part-time or full-time working hours.
Your new role
As Secretary, you will provide a full secretarial support service to the team and other professionals. In your role, you will be responsible for preparing a variety of documents, including minutes, letters and reports. Diary Management. Co-ordinating meetings and minute taking. You will organise the office and carry out routine secretarial duties, which include the development and maintenance of an efficient filing system, mail distribution, photo copying, binding and ensuring relevant files are available for meetings. As Secretary, you will be responsible for recording and maintaining reports. Updating/searching information on the client database as required. Opening and recording incoming mail and direct correspondence for the team. You will receive telephone calls and enquiries and take relevant action as appropriate. You will also liaise with internal departments via verbal and written forms of communication. A high level of word processing skills will be required for this position as you will be providing administrative support in the production of policies and reports produced within the department. You will also be responsible for the management of stationary stock levels throughout the department and operating the Petty Cash system as required.
What you'll need to succeed
5 GCSE's (Grades A-C) to include English Language and Maths or equivalent qualification or higher educational standard AND one year's administrative/clerical experience;
OR
NVQ Level 2 in Business Administration or equivalent or higher educational standard AND one year's administrative/clerical experience.
In addition to one of the above, 6 months' experience using Microsoft Office, including Outlook, PowerPoint, Excel and Word is also essential.
You will hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
As Secretary, essentially, you will be able to work in a team, have the ability to organise and plan your workload and meet tight deadlines, excellent communication skills, experience managing confidential information and the ability to use your initiative.
What you'll get in return
A temporary position with a leading public service employer.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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