Administrator Assistant Health Visiting | Berkshire Healthcare NHS Foundation Trust

Posting date:	04 July 2025
Salary:	Not specified
Additional salary information:	£24,169 per annum , pro rata
Hours:	Part time
Closing date:	03 August 2025
Location:	Thatcham, RG18 3AS
Company:	Berkshire Healthcare NHS Foundation Trust
Job type:	Contract
Job reference:	7326565/371-CFS524-A

Summary

Interview will be held on 21st July 2025

Berkshire Healthcare Foundation Trust has an exciting vacancy for a part time administrator to work with the administration team for health visiting, based at West Berkshire Community Hospital.


We are looking for a highly organised, motivated administrator to join the team of administrators who support the health visiting service in West Berkshire.The ideal candidate will have good organisational, IT (including the use of excel) and communication skills.The team are supportive and friendly and enjoy good working relationships with partner agencies. You must be a driver and have use of a car.

• Be responsible forreview clinic appointmentsincludingmail merge and sending ofmultipleappointment letters, health related information and questionnaires and takereviewclinic appointmentbookings

• Take, respond to and record accurately all telephone calls and e-mails,initiatingaction asappropriate, relaying messages accurately, ensuring that all calls receive prompt attentioninan efficient and courteous way

• Produce new birth and transfer in packs in preparation for the Health Visitor home visit.

• Manageclinical records, discharge of notes and archivingin accordance withthe NHS Code of Practice and local Child Health Information Service

• Undertake clinicand/orreception duties when required communicating directly with serviceusers

• Assistin the receipt and distribution of all mail delivered to the service

• Assistthe team in the maintenance and amendment of client demographics within theelectronic patient record

• Liaise with other departments and external organisations on matters concerning the department business, on direction

• Manage andmonitorown workload,identifyingneed for support as appropriate

• Collaboratewith other Administration Team members,toensure the department is always fully equipped of both central stock and non-stock items by regular monitoring andkeeping relevant staff informed

• Collectdepartmentalstatistics/data as and whenrequired


Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire. As an employer, we’re committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.

Our values at Berkshire Healthcare are:
• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions

Your wellbeing is important to us. Some of the benefits of working for us include:
• Flexible working options to support work-life balance
• 27 days’ annual leave rising with service + opportunity to buy and sell
• Generous NHS pension scheme
• Excellent learning and career development opportunities
• ‘Cycle to Work’ and car leasing scheme including electric vehicles
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave
• Free parking across Trust sites



The “must haves” for this role:


1.Excellent IT and organisational skills


2.Able to work both independently and as part of a team.


3.Good communicationskills


4.Flexible andpositive approach


For further information about the role, please see attached job description and person specification.


We strongly encourage you to review how you meet thecriteria in theperson specificationand write about thispoint-by-pointin your supporting statementfor the best chance of being shortlisted.


We’recommitted to equal opportunitiesand welcomeapplications fromall sections of the community. Our commitment to inclusion is reflected inour accreditations:Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, CarerConfident Level 2, and the Armed Forces Covenant Gold Award.Reasonable adjustments will be provided to candidates as needed.


We welcome a conversation about flexibility and any other questions you may have. Pleasedon’thesitate to call:Julie Sheridanon07717 653890or emailJulie.Sheridan@berkshire.nhs.uk who’llbe delighted to help.


Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so pleasesubmityour application as soon as possible.



This advert closes on Sunday 13 Jul 2025

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About Disability Confident

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