HR Administrator

Posting date:	02 July 2025
Salary:	£12.21 per hour
Additional salary information:	£12.21 an hour
Hours:	Full time
Closing date:	21 July 2025
Location:	Ivybridge, PL210AJ
Company:	NHS Jobs
Job type:	Permanent
Job reference:	A1739-25-0020

Summary

Administrative Support: Upload all requested documents to HR database Upload all external training to bluestream and link to module Collate all star of the month information for the managers meeting Process the certificates for the star of the month Update annual contracts following pay rise Administer all contracts and flexible working requests through HR database To provide information from the HR database to create reports as requested. Administer Monthly bluestream reports for line managers Data cleanse HR database with all change of contracts, job titles, training certificates, ensure jobs and locations match contracts, job and job holder lists are accurate Ensure HR database hierarchy is set up accurately, especially when changing management roles. Ensure holidays are updated annually on HR database manually calculating and adding bank holiday entitlement Ensure all holidays are manually checked and changed with change of hours on HR database Administer annual seasonal changes on HR database Ensure timely and accurate communication with all BMG staff Share Beacon wide emails as required. Liaise with HR Officer to enable contact lists to be up to date. Recruitment: Be responsible for all areas of administration of recruitment in conjunction with the HR Officer Liaising with the Line Managers and advertising as per Line manager requests for timely NHS jobs advert placement. Set up job on HR database including adding JD, hierarchy of role pay details etc. Be main point of contact for all potential candidate liaising with line managers. Monitoring the NHS jobs advertisements Administration of all paperwork to line managers for shortlisting process Administration for all interviews liaising with the Line Managers File all paperwork for the applicable time frame. Create candidate information on HR database, link to job created and create offer letter Administration of all legal pre-application documentation for new starter and file appropriately Monitor receipt of all legal pre-employment documentation and chase where relevant Update all received documentation onto HR data-base and liaise with Line managers for potential start dates once all received Where applicable arrange for DBS application with candidate. Complete and verify all right to work in the UK paperwork, DBS verification paperwork, Smartcard ID paperwork and administer all appropriate electronic systems Where appropriate issue letter and policy, code all potential employees and their dependants as staff as patients, link all addresses of dependants to the employee and link with Admin Team lead if patients of partners. Create employee through NHS spine for smartcard and set up, modify position for relevant job role and update with UUID. For existing smartcard users modify permissions to Beacon and modify role. Create contract for new candidate ensure prior to first day of employment Liaise with Payroll details of new starter Create accounts and log ins for all HR related systems such as Systm one, Windows, CIPHR, NHS Mail, Bluestream and record all passwords on Induction paperwork. Where applicable set up ICE log ins. Administer probation process on HR database and Healthshield database Leavers: Administer the leavers process for staff and ensure timely issue of all legal documentation. Process resignation letter and upload to HR database Create employee as a leaver through the HR database Acknowledge receipt of resignation and send letter to employee with exit interview and liaise with HR Officer Systems: Data cleanse following systems HR database Healthshield Blue stream Microsoft Systm 1 NHS mail Smartcard DBS online DCCR Administer Medical Students, Nurse Students and Locums in liaison with the relevant line manager for all the required systems i.e. Blue stream Microsoft Systm 1 NHS mail Smartcard Health and Safety: Ensure all members of staff comply with the Groups health and safety policy Carry out risk assessments to comply with current Health and Safety legislation Ensure any health and safety concerns are reported to the Operations Manager To be aware of and adhere to applicable practice rules, regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection). Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues Act in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with group processes and policies and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming, non-judgemental and respects the individuals circumstances, feelings, priorities and rights The details contained in this job description are not exhaustive and may change as the post develops. Governance: Identify and record risks and issues, developing contingency plans with service and contract leads Ensure the PCN is compliant with health and safety policies and procedures to reflect current best practice Ensure that the PCN board and Clinical director adhere to the governance structure as set out in the network agreement Confidentiality: To maintain confidentiality of information acquired in the course of undertaking duties for the practice.