Administrator/Receptionist
| Posting date: | 02 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 09 July 2025 |
| Location: | Birmingham , West Midlands, b3 2sl |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4703332_1751449456 |
Summary
Job Title: Administrative Assistant/ReceptionistLocation: Central Birmingham
Hours: 9-5:30pm Monday to Friday all in-office days
Key Responsibilities:Reception & Communication
- Operate and maintain the switchboard, screen incoming calls, and take detailed, accurate messages.
- Greet and assist visitors, including contractors, ensuring a professional and welcoming environment.
- Monitor and manage the shared inbox, distributing emails and post to relevant team members.
Office Administration
- Maintain and organise filing systems, both physical and digital.
- Photocopy, scan, and print documents, including legal documents such as leases.
- Update and maintain internal contact lists, including phone and client directories.
- Schedule and coordinate meetings, including monitoring boardroom availability.
- Provide refreshments for meetings and visitors as required.
- Manage weekly stationery orders, monitor stock levels, and maintain an order log.
- Carry out general ad hoc administrative duties as required.
Accounting Support (Ad Hoc)
- Scan and file supplier invoices.
- Assist in preparing service charge year-end files.
- Post invoices into the accounting system.
- Reconcile supplier statements to ensure accuracy and completeness.
Skills & Experience:
- Previous experience in an administrative or receptionist role preferred.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Ability to manage multiple tasks and prioritise effectively.
- Basic understanding of accounting processes is desirable but not essential.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk