Attendance Officer
| Posting date: | 01 July 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 18 July 2025 |
| Location: | Nottingham, Nottinghamshire, NG7 4AA |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 0ad88b13-9250-421e-80eb-ea3dcd86f505 |
Summary
What skills and experience we're looking for
JOB PURPOSE
The post holder will work under the guidance of senior staff to promote positive attitudes towards regular academy attendance and punctuality amongst students and their parents/carers and to encourage them to derive maximum benefit and opportunity from their education. The post holder will also be responsible for implementing an attendance and punctuality programme with measurable and effective improvement strategies and for the planning, development and monitoring of student attendance and punctuality in addition to supporting the overall pastoral function of the school. The post holder will also forge strong links with the community including those from the GRT community.
GENERAL RESPONSIBILITIES
1. Support the overall Christian ethos of the Trust.
2. Be aware of and comply with Trust policies and procedures including but not exhaustive of:
• Acceptable Use of IT Policy
• Code of Conduct
• Extremism & Radicalisation Policy
• Health, Safety and Security Policy & Guidance
• Keeping Children Safe in Education (Part 1) Guidance
• Safeguarding Policy and Training Slides
• Whistleblowing Policy
• IT Pack including Acceptable Use Statement
• Health, Wellbeing and Benefits Policy
• Finance Policy
3. Be aware of and support difference and ensure equal opportunities for all.
4. Contribute to the overall aims of the Trust and Academy Improvement Plans
5. To develop and implement own professional development and skills
6. To behave in a manner that is professional, friendly, fair with students and colleagues demonstrating and role modelling politeness and respectfulness
7. To demonstrate an excellent record of attendance and punctuality.
8. Work cooperatively as part of the Trust wide staff team
9. Undertaking any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined.
SPECIFIC RESPONSIBILITIES
Attendance
• Contribute to the implementation, organisation and monitoring of all student attendance and punctuality matters in order that targets are met;
• Be responsible for visiting students where poor attendance and punctuality is a factor. Develop innovative and new ways of encouraging families to make attendance and punctuality at the Academy a top priority.
• Challenge unauthorised absence including the responsibility for home visits to investigate and challenge nonattendance.
• Develop and maintain effective and productive working relationships with all relevant agencies in relation to attendance, including family support workers, Elective Home Education Team (EHE) and Children Missing Education Team (CME) (within Nottingham LA) in order to work collaboratively together.
• Be responsible for referrals to the Educational Welfare Service (EWS) on all formal non-attendance procedures.
• Work with appropriate staff to develop individual action plans to improve attendance/punctuality with individual students when their attendance/punctuality gives cause for concern.
• Be responsible for enquiries relating to attendance and punctuality by students, parents/carers and staff.
• Develop specialist knowledge of attendance and punctuality issues and best practice and provide advice and guidance to the SLT on matters relating to attendance and community matters
Pastoral Administration
• Assist with student welfare duties
• Be proficient and responsible for using the Academy behaviour monitoring software (Go4Schools) and providing meaningful and accurate reports on student behaviour on a daily, weekly, termly and annual basis to support with the rewards and sanctions for the Academy.
• Work with relevant Academy colleagues on the development of student IEPs.
General Administration
• To undertake a comprehensive range of administration tasks, ensuring that work is prioritised and deadlines are met.
• Undertake general office duties, answering general telephone calls and face to face enquiries, photocopying, minute taking, etc.
• Enter and retrieve data relating to students onto the SIMS.net database and other software packages as required. Produce statistical reports from SIMS.net and other database packages.
• Contributing to the planning, development and organisation of office systems/procedures.
• Completing duties to ensure the safety and well-being of students, as directed by the Principal.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
JOB PURPOSE
The post holder will work under the guidance of senior staff to promote positive attitudes towards regular academy attendance and punctuality amongst students and their parents/carers and to encourage them to derive maximum benefit and opportunity from their education. The post holder will also be responsible for implementing an attendance and punctuality programme with measurable and effective improvement strategies and for the planning, development and monitoring of student attendance and punctuality in addition to supporting the overall pastoral function of the school. The post holder will also forge strong links with the community including those from the GRT community.
GENERAL RESPONSIBILITIES
1. Support the overall Christian ethos of the Trust.
2. Be aware of and comply with Trust policies and procedures including but not exhaustive of:
• Acceptable Use of IT Policy
• Code of Conduct
• Extremism & Radicalisation Policy
• Health, Safety and Security Policy & Guidance
• Keeping Children Safe in Education (Part 1) Guidance
• Safeguarding Policy and Training Slides
• Whistleblowing Policy
• IT Pack including Acceptable Use Statement
• Health, Wellbeing and Benefits Policy
• Finance Policy
3. Be aware of and support difference and ensure equal opportunities for all.
4. Contribute to the overall aims of the Trust and Academy Improvement Plans
5. To develop and implement own professional development and skills
6. To behave in a manner that is professional, friendly, fair with students and colleagues demonstrating and role modelling politeness and respectfulness
7. To demonstrate an excellent record of attendance and punctuality.
8. Work cooperatively as part of the Trust wide staff team
9. Undertaking any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined.
SPECIFIC RESPONSIBILITIES
Attendance
• Contribute to the implementation, organisation and monitoring of all student attendance and punctuality matters in order that targets are met;
• Be responsible for visiting students where poor attendance and punctuality is a factor. Develop innovative and new ways of encouraging families to make attendance and punctuality at the Academy a top priority.
• Challenge unauthorised absence including the responsibility for home visits to investigate and challenge nonattendance.
• Develop and maintain effective and productive working relationships with all relevant agencies in relation to attendance, including family support workers, Elective Home Education Team (EHE) and Children Missing Education Team (CME) (within Nottingham LA) in order to work collaboratively together.
• Be responsible for referrals to the Educational Welfare Service (EWS) on all formal non-attendance procedures.
• Work with appropriate staff to develop individual action plans to improve attendance/punctuality with individual students when their attendance/punctuality gives cause for concern.
• Be responsible for enquiries relating to attendance and punctuality by students, parents/carers and staff.
• Develop specialist knowledge of attendance and punctuality issues and best practice and provide advice and guidance to the SLT on matters relating to attendance and community matters
Pastoral Administration
• Assist with student welfare duties
• Be proficient and responsible for using the Academy behaviour monitoring software (Go4Schools) and providing meaningful and accurate reports on student behaviour on a daily, weekly, termly and annual basis to support with the rewards and sanctions for the Academy.
• Work with relevant Academy colleagues on the development of student IEPs.
General Administration
• To undertake a comprehensive range of administration tasks, ensuring that work is prioritised and deadlines are met.
• Undertake general office duties, answering general telephone calls and face to face enquiries, photocopying, minute taking, etc.
• Enter and retrieve data relating to students onto the SIMS.net database and other software packages as required. Produce statistical reports from SIMS.net and other database packages.
• Contributing to the planning, development and organisation of office systems/procedures.
• Completing duties to ensure the safety and well-being of students, as directed by the Principal.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.