7378 - MoJ Property Fire Safety Team – Business Manager
| Posting date: | 01 July 2025 |
|---|---|
| Salary: | £34,140 to £42,019 per year |
| Additional salary information: | The national salary range is £34,140 - £37,105, London salary range is £38,661- £42,019. Your salary will be dependent on your base location |
| Hours: | Full time |
| Closing date: | 15 July 2025 |
| Location: | UK |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Ministry of Justice |
| Job type: | Contract |
| Job reference: | 7378 |
Summary
Overview
The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). Our remit brings together a property portfolio including Prisons, Probation, MoJ HQ and Arm’s Length Bodies.
MoJ Property provides specialist services including Facilities Management, Health and Safety, Fire Safety, Security, Technical Design expertise and Sustainability. Additionally, we have dedicated business management teams supporting the entire Directorate and each of our partners is supported by Account Management teams. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We aim to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a Directorate.
We continue to deliver new ways of working across our portfolio leading on the scale and pace of activity for central government. Our approach involves proposing effective solutions, offering dynamic and flexible workspaces, and significantly reducing the cost of the estate.
Team Overview
The Property Fire Safety Business Manager post-holder will be a member of staff within the Property Directorate’s Property Fire Safety Team (PFST), which is part of the Property Assurance and Technical Support (PATS) Team and will be directly line managed by Fire Safety Team and Technical Lead.
The post-holder will be responsible for providing Fire Safety technical compliance data from across the MoJ Property estate and Cluster Partners to ensure they are being compliant with relevant fire legislation. PFST also provide fire safety technical advice to support Property Operations including investment programmes in property assets and systems.
The Business Manager triages all requests to PFST for guidance and ensures timely responses are made by advisers. The post-holder maintains the close links between the project suppliers, FM colleagues and site for fire safety strategy and conditioning survey projects that PFST have commissioned.
Job Description, Duties and Responsibilities
Responsibilities will include the following:
· Triage property fire safety mailbox - MoJ / Agencies (HMPPS and HMCTS) and Arms Length Bodies, all requests managed centrally. A key role of ensuring that requests for advice are delivered in a timely manner, in accordance with regulatory requirements to provide competent fire safety advice and guidance.
· Maintenance and tracking of logs to provide legislative assurances that can be verified by each of the advisors for their assigned areas; data provided is used in dashboards for upward reporting.
· Management of the Crown Premises Fire Safety Inspectorate’s inspection programme covering the MoJ Property Estate. Key legislative role to ensure inspections are logged, and the outputs are managed through to completion in accordance with the enforcement management model to ensure levels of enforcement do not worsen.
· Crown Premises Fire Safety Inspection programme assurance reporting. A key component of providing fire safety assurance is the development and maintenance of the enforcement dashboard for governance reporting to the Senior Management Teams (SMT).
· Maintaining Fire Incident tracker – maintenance of the fire incident tracker through fire incident reporting, this supports the team to understand where things have gone wrong and prevent a reoccurrence to protect life and property.
· Managing the quality assurance programme – key component of fire safety assurance is understanding and assuring the quality of the reports provided by subcontractors.
· Liaising between project suppliers / FM colleagues / Site security to co-ordinate vetting and security of supplier individuals prior to accessing Custodial sites, ensuring site induction processes are booked and conducted, providing FM colleagues information required to arrange site escorts and co-ordinating schedule of site visits to ensure project meets agreed timelines.
· Crown Premises Fire Safety Inspectorate (CPFSI) Tracker – Excel spreadsheet format, post-holder will upload detail from CPFSI letters – appointments / outcome letters – approximately 50 entries a week. Through regular use of the tracker, provide user support services to the Team, FM colleagues and improve effectiveness of front-line users in accessing the data in the CPFSI tracker.
· The post holder will work closely with Property Services colleagues to ensure responses back to the inspector(s) are logged, timely and management of the tracker data is available for scrutiny and produce monthly reports raising any risks.
· The post holder will undertake constant monitoring of audit data (CPFSI) to help identify common trends.
· Provide support to fire safety project that PFST have commissioned and are currently being delivered across the NPS portfolio, maintaining the close links between project suppliers, FM colleagues and site for the projects.
· Support due diligence of Suppliers conducting remedial actions that the project reports have highlighted need doing, create dashboards for upward reporting.
The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). Our remit brings together a property portfolio including Prisons, Probation, MoJ HQ and Arm’s Length Bodies.
MoJ Property provides specialist services including Facilities Management, Health and Safety, Fire Safety, Security, Technical Design expertise and Sustainability. Additionally, we have dedicated business management teams supporting the entire Directorate and each of our partners is supported by Account Management teams. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We aim to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a Directorate.
We continue to deliver new ways of working across our portfolio leading on the scale and pace of activity for central government. Our approach involves proposing effective solutions, offering dynamic and flexible workspaces, and significantly reducing the cost of the estate.
Team Overview
The Property Fire Safety Business Manager post-holder will be a member of staff within the Property Directorate’s Property Fire Safety Team (PFST), which is part of the Property Assurance and Technical Support (PATS) Team and will be directly line managed by Fire Safety Team and Technical Lead.
The post-holder will be responsible for providing Fire Safety technical compliance data from across the MoJ Property estate and Cluster Partners to ensure they are being compliant with relevant fire legislation. PFST also provide fire safety technical advice to support Property Operations including investment programmes in property assets and systems.
The Business Manager triages all requests to PFST for guidance and ensures timely responses are made by advisers. The post-holder maintains the close links between the project suppliers, FM colleagues and site for fire safety strategy and conditioning survey projects that PFST have commissioned.
Job Description, Duties and Responsibilities
Responsibilities will include the following:
· Triage property fire safety mailbox - MoJ / Agencies (HMPPS and HMCTS) and Arms Length Bodies, all requests managed centrally. A key role of ensuring that requests for advice are delivered in a timely manner, in accordance with regulatory requirements to provide competent fire safety advice and guidance.
· Maintenance and tracking of logs to provide legislative assurances that can be verified by each of the advisors for their assigned areas; data provided is used in dashboards for upward reporting.
· Management of the Crown Premises Fire Safety Inspectorate’s inspection programme covering the MoJ Property Estate. Key legislative role to ensure inspections are logged, and the outputs are managed through to completion in accordance with the enforcement management model to ensure levels of enforcement do not worsen.
· Crown Premises Fire Safety Inspection programme assurance reporting. A key component of providing fire safety assurance is the development and maintenance of the enforcement dashboard for governance reporting to the Senior Management Teams (SMT).
· Maintaining Fire Incident tracker – maintenance of the fire incident tracker through fire incident reporting, this supports the team to understand where things have gone wrong and prevent a reoccurrence to protect life and property.
· Managing the quality assurance programme – key component of fire safety assurance is understanding and assuring the quality of the reports provided by subcontractors.
· Liaising between project suppliers / FM colleagues / Site security to co-ordinate vetting and security of supplier individuals prior to accessing Custodial sites, ensuring site induction processes are booked and conducted, providing FM colleagues information required to arrange site escorts and co-ordinating schedule of site visits to ensure project meets agreed timelines.
· Crown Premises Fire Safety Inspectorate (CPFSI) Tracker – Excel spreadsheet format, post-holder will upload detail from CPFSI letters – appointments / outcome letters – approximately 50 entries a week. Through regular use of the tracker, provide user support services to the Team, FM colleagues and improve effectiveness of front-line users in accessing the data in the CPFSI tracker.
· The post holder will work closely with Property Services colleagues to ensure responses back to the inspector(s) are logged, timely and management of the tracker data is available for scrutiny and produce monthly reports raising any risks.
· The post holder will undertake constant monitoring of audit data (CPFSI) to help identify common trends.
· Provide support to fire safety project that PFST have commissioned and are currently being delivered across the NPS portfolio, maintaining the close links between project suppliers, FM colleagues and site for the projects.
· Support due diligence of Suppliers conducting remedial actions that the project reports have highlighted need doing, create dashboards for upward reporting.