Senior Document Controller
| Posting date: | 30 June 2025 |
|---|---|
| Salary: | £42,000 to £47,000 per year |
| Hours: | Full time |
| Closing date: | 14 July 2025 |
| Location: | City of London, London, EC1N 8FH |
| Remote working: | On-site only |
| Company: | Fawkes & Reece |
| Job type: | Permanent |
| Job reference: | DCFarringdon_1751269782 |
Summary
Document Controller Role - Aconex
Location: Farringdon
Full Time, Fully site based
Permanent basis
Aconex & main contracting experience essential
I am currently working with a Tier 1 Main Contractor in the recruiting of a Senior Document Controller to oversee a portfolio of projects and provide training, guidance, and support to Document Controllers / Assistant Document Controllers while managing own projects as Document Controller.
You will report directly to the Head of Document Control and will look after the following;
Health & Safety
- Take responsibility of own health and safety on site.
- Educate on projects safety protocols.
People & Team
- Be the first point of contact for Document Controllers and provide help and guidance when needed.
- Provide support to Head of Document Control and assist with the improvement of the document control processes and procedures.
- Lead other Document Controllers and develop their skills and knowledge.
Corporate responsibility/ sustainability
- Assist with local community interface.
- Input sustainability data onto reporting platforms.
- Oversee the sustainability data input role on portfolio of projects.
Customer
- Ensuring that as built, record drawings and operations manuals are available at the end of the project in a format as agreed with the client.
- Liaise with consultants/contractors to ensure that all parties are working to the correct drawings and other design documents, and to ensure that all parties are issuing documents correctly.
Technical & role specific
- Carry out routine document control activities on various projects, including QA checks, RFIs, workflows management and transmittals to contractors.
- Ensure designers and contractors are publishing documents in accordance with the protocols and QA rejected files are revised and resubmitted in a timely manner.
- Ensure all project documentation is processed, transmitted and/or filed within the EDMS and always up to date.
- Assist both internal and external members of the project with EDMS, reporting, processes and other queries.
- Assist with production of the O&M Manuals as directed.
- Assist with data upload to Smartwaste.
- Prepare weekly Asite Status Report and distribute to the project team, Head of Document Control and Design Director.
- Run reports to show overdue actions and outstanding tasks as part of the weekly reporting process and distribute to the relevant parties for action.
- Distribute approved design information to the contractors as per project distribution matrix.
- Create new projects on the Asite as per agreed template.
- Produce project specific Information Management Plan using the company template.
- Oversee a number of projects and ensure they are run in accordance with our standards and procedures.
- Conduct regular reviews and document audits.
- Help to develop and maintain user guides.
- Co-ordinating the induction and training of new users on document management systems.
This company are actively growing and have a huge pipeline of current and upcoming work.
Please could you apply to be considered for this excellent opportunity, or contact Paige Camies at the Fawkes & Reece office for more information.