Apprentice Administrator
| Posting date: | 27 June 2025 |
|---|---|
| Salary: | £14,722.00 per year |
| Additional salary information: | £14722.00 a year |
| Hours: | Full time |
| Closing date: | 10 August 2025 |
| Location: | Cheltenham, GL51 0BY |
| Company: | NHS Jobs |
| Job type: | Apprenticeship |
| Job reference: | C9327-25-0614 |
Summary
Following supervision and appropriate training the Apprentice Administrator will be expected to efficiently undertake basic administration and clerical duties, this may include the following: Carrying out filing (including electronic filing) as required To answer the telephone and deal with queries/requests, taking detailed messages for team members. Monitor the team email address and forward relevant emails to the appropriate person if necessary or deal with queries yourself. Support electronic procurement system, the processing of invoices in line with the Trust policies as and when required. To include typing of minutes, transcripts and preparing meeting agendas. Understanding the professional image of the business Inputting data onto SystmOne and other electronic systems, extracting reports and undertaking simple analysis Actively participating in team meetings and discussions with colleagues and manager to make constructive suggestions as to how services could be improved within own work area, and implementing such changes with guidance from line manager To open and sort incoming/outgoing mail for the team as required, scanning and sending to people if necessary To input data on to appropriate databases, producing reports and spreadsheets. To assist in arranging meetings, including associated arrangements and booking rooms. To undertake photocopying and scanning for team members. To assist in the maintenance of departmental records including archiving and scanning. Ensuring confidential information is kept securely at all times by locking cabinets and locking their computer screen when its not in use Attending and taking part in team meetings and regular reviews with Line Manager Supporting the team to maintain accurate, timely and legible records Talking to internal and external colleagues in a courteous manner both in person and on the telephone ensuring they receive a friendly and helpful service