SEND Administrator
| Posting date: | 27 June 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 11 July 2025 |
| Location: | Middlesbrough, TS3 7EA |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 7ab93af9-377c-4814-8fd7-8db5257da1c9 |
Summary
What skills and experience we're looking for
We are excited to offer a new opportunity within our dedicated administration team for a motivated and highly organised Administrator to support our Special Educational Needs (SEN) provision. Working closely with the Access and Inclusion Lead, the successful candidate will ensure that all school SEN policies, procedures, and systems are implemented effectively and efficiently. This role is integral to supporting our school’s commitment to inclusive education and high standards of care. At our school, every pupil has an Education, Health and Care Plan (EHCP) related to Social, Emotional, and Mental Health (SEMH) needs. As such, the role requires a proactive and compassionate individual who understands the importance of accurate record keeping, timely communication, and effective coordination between staff, families, and external professionals.
Pre-Admission:
• To arrange admission meetings and visits with parents and stakeholders • To ensure admission documents are completed accurately by parents and staff and uploaded to MIS
• Provide pre-admission information that has been adapted to be accessible to all parents and ensure pre-information is up to date and accurate
• Liaise with the transport coordinator to ensure transport lists are up to date, new pupils have been assessed and transport arrangements are communicated to the parents. Ensure appropriate pupil information is received for new pupils from previous schools and arrange collection as required Admissions
• To maintain accurate up to date records and provide reports to SLT as required • To work with other professionals, both internal and from external agencies, to ensure that reports are requested and received in a timely manner in preparation for review meetings
• To support parents and their children through effective communicating during transition
• To maintain accurate records of pupil numbers
• Ensure LA Local Offer information is up to date and accurate Interim/Annual Reviews • To complete administrative preparation for EHCP review meetings (Invitations to parents and other relevant professionals, information requested in a timely manner)
• To work closely with key staff to agree transition timetables
• Coordinate the collection of appropriate learner data and reports for SLT and update vulnerable learner minutes as required
• Monitor the date annual reviews are due on the MIS and inform SLT which pupils are due each half term.
• Send out parent views and stakeholder views alongside an appointment letter. Continue to contact parents and stakeholders until information is received and save information in the student file
• Arrange meeting date with all stakeholders and book appropriately sized meeting room
• Upload updated EHCPs to the MIS and add future annual review date to the tracker
Initial Assessment
• Set up initial assessments for all new pupils
• Administer assessments and use the information to produce assessment reports, share with staff and save final copy on MIS
• Support re-assessment throughout the school year
• Develop and maintain data accurately.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and GDPR reporting all concerns to the appropriate person
• To provide guidance and support to staff in the preparation of documentation for meetings.
• Lead on the collection, analysis and evaluation of accurate and timely data in relation to alternative provision
• Identify, from data, when alternative educational provisions may be required as early inclusion to support pupils
• Ensure that the Senior Leadership Team is accurately informed of all safeguarding and child protection issues and update vulnerable learner minutes.
• • Supporting processes and procedures for EHCPs, Annual Reviews and Multi-disciplinary meetings
• Effective liaison with Local Authorities.
• Support with Reception duties as required
• Supporting with Exams
• Processing purchase requisitions
• Sending out requests to parents for pupil data updates.
• To attend and participate in external training courses and internal training and development courses for staff as required from time to time.
• To take reasonable care of own Health and Safety and co-operate with management, so far as is necessary to enable compliance with the authority’s Health and Safety rules and legislative requirements
• Be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop.
• Contribute to the overall ethos/work/aims of the school.
• Establish constructive relationships and communicate with other agencies/professionals to support pupils
• Attend and participate in relevant meetings as required.
• Recognise own strengths and areas of expertise and use these to advise and support others
• Keep the Grangetown admission website page up to date
What the school offers its staff
The Trust is committed to investing in the training and development of its staff to ensure they possess the necessary skills for their roles. If you identify any gaps in your experience, please mention them in your application and express your readiness to acquire these skills.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
We are excited to offer a new opportunity within our dedicated administration team for a motivated and highly organised Administrator to support our Special Educational Needs (SEN) provision. Working closely with the Access and Inclusion Lead, the successful candidate will ensure that all school SEN policies, procedures, and systems are implemented effectively and efficiently. This role is integral to supporting our school’s commitment to inclusive education and high standards of care. At our school, every pupil has an Education, Health and Care Plan (EHCP) related to Social, Emotional, and Mental Health (SEMH) needs. As such, the role requires a proactive and compassionate individual who understands the importance of accurate record keeping, timely communication, and effective coordination between staff, families, and external professionals.
Pre-Admission:
• To arrange admission meetings and visits with parents and stakeholders • To ensure admission documents are completed accurately by parents and staff and uploaded to MIS
• Provide pre-admission information that has been adapted to be accessible to all parents and ensure pre-information is up to date and accurate
• Liaise with the transport coordinator to ensure transport lists are up to date, new pupils have been assessed and transport arrangements are communicated to the parents. Ensure appropriate pupil information is received for new pupils from previous schools and arrange collection as required Admissions
• To maintain accurate up to date records and provide reports to SLT as required • To work with other professionals, both internal and from external agencies, to ensure that reports are requested and received in a timely manner in preparation for review meetings
• To support parents and their children through effective communicating during transition
• To maintain accurate records of pupil numbers
• Ensure LA Local Offer information is up to date and accurate Interim/Annual Reviews • To complete administrative preparation for EHCP review meetings (Invitations to parents and other relevant professionals, information requested in a timely manner)
• To work closely with key staff to agree transition timetables
• Coordinate the collection of appropriate learner data and reports for SLT and update vulnerable learner minutes as required
• Monitor the date annual reviews are due on the MIS and inform SLT which pupils are due each half term.
• Send out parent views and stakeholder views alongside an appointment letter. Continue to contact parents and stakeholders until information is received and save information in the student file
• Arrange meeting date with all stakeholders and book appropriately sized meeting room
• Upload updated EHCPs to the MIS and add future annual review date to the tracker
Initial Assessment
• Set up initial assessments for all new pupils
• Administer assessments and use the information to produce assessment reports, share with staff and save final copy on MIS
• Support re-assessment throughout the school year
• Develop and maintain data accurately.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and GDPR reporting all concerns to the appropriate person
• To provide guidance and support to staff in the preparation of documentation for meetings.
• Lead on the collection, analysis and evaluation of accurate and timely data in relation to alternative provision
• Identify, from data, when alternative educational provisions may be required as early inclusion to support pupils
• Ensure that the Senior Leadership Team is accurately informed of all safeguarding and child protection issues and update vulnerable learner minutes.
• • Supporting processes and procedures for EHCPs, Annual Reviews and Multi-disciplinary meetings
• Effective liaison with Local Authorities.
• Support with Reception duties as required
• Supporting with Exams
• Processing purchase requisitions
• Sending out requests to parents for pupil data updates.
• To attend and participate in external training courses and internal training and development courses for staff as required from time to time.
• To take reasonable care of own Health and Safety and co-operate with management, so far as is necessary to enable compliance with the authority’s Health and Safety rules and legislative requirements
• Be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop.
• Contribute to the overall ethos/work/aims of the school.
• Establish constructive relationships and communicate with other agencies/professionals to support pupils
• Attend and participate in relevant meetings as required.
• Recognise own strengths and areas of expertise and use these to advise and support others
• Keep the Grangetown admission website page up to date
What the school offers its staff
The Trust is committed to investing in the training and development of its staff to ensure they possess the necessary skills for their roles. If you identify any gaps in your experience, please mention them in your application and express your readiness to acquire these skills.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.