HR Associate

Posting date:	26 June 2025
Salary:	Not specified
Additional salary information:	Competitive Salary
Hours:	Full time
Closing date:	26 July 2025
Location:	G32 8NB
Company:	Keane Premier Healthcare
Job type:	Permanent
Job reference:	13bade43fc744b409e95

Summary

Keane Premier Group is a leading Health and Social Care provider within Lanarkshire, delivering residential and community support to a first-class standard.

A new opprotunity has arising to join our amazing HR Team! We're looking for a proactive and detail-oriented HR Associate to join our team and play a key role in supporting the full employee lifecycle.

Due to restrictions on the number of certificates we can issue at present, candidates without an existing visa or right to work in the UK are unlikely to be suitable for the advertised post.

The right candidate will be able to coordinate and manage both administrative and strategic duties. Working closely with a wider HR team you will be responsible for:

Job duties and responsibilities

• Ensuring all pre-employment paperwork is issued to potential new team members.
• Review all pre-employment and onboarding paperwork, checking this is fully complete in line with the Company’s safer recruitment policy before team member commences employment, taking appropriate steps where it is not.
• Communicating with potential candidates, assisting with recruitment queries and directing appropriately.
• Ensuring all recruitment practices are carried out in accordance with Company policy, highlighting appropriately if they are not.
• Assisting in the collation of pre-employment paperwork and checks, such as collecting and chasing relevant references when required.
• Carry out right to work checks and verification for new team members.
• Ongoing monitoring and documenting of right to work for current team members.
• Administration of PVG’s for all relevant roles, maintaining accurate records.
• Highlight where there are any restrictions on duties, ensuring risk assessment documentation is complete and stored securely.
• Have expert knowledge of our Applicant Tracker System, point of call to assist management team and admins with queries and training.
• Ensuring documentation and relevant notes are kept on our Applicant Tracker System when appropriate.
• Update and share current vacancy list- to be shared internally and externally as appropriate.
• Administration of all HR activity involving online tools and systems, including updating the HR System, T&A system, care scheduling platform (where appropriate).
• Administration of the benefits system.
• Administration of all HR related paperwork, including producing letters and forms.
• Processing of new starters, leavers and contractual changes
• Internal communications including mail merges and internal posting via internal tools.
• Co-ordination of meetings and relevant training.
• Handling employee enquiries and requests in a timely manner.
• Creation of reports.
• Diary management.
• Supporting management through disciplinary, grievance and performance management by providing advice on appropriate steps; directing to/ supplying relevant policies and procedures, templates and prompts.
• Minute taking in meetings and formal processes such as investigations, disciplinary, grievance, attendance and performance management, assisting with proper presentation of findings.
• Ensure all documentation from formal meetings are securely stored.
• Ensuring formal cases are logged and support with providing reports.
• Initiate referrals to SSSC/ Disclosure Scotland as required, logging when complete.
• Co-ordinating termination arrangements; administration of termination/ acknowledgement of resignation letters.
• Carry out leavers interviews as appropriate, summarising and sharing feedback with appropriate persons.
• Assist in the administration of issuing surveys and collating reports.
• Be internal point of contact for admin and queries relating to Wagestream.
• Supporting with the monitoring of absence and attendance management processes, both short term, persistent and long term.
• Collation, secure filing of documentation onto our HR system.
• Assisting with recruitment events, including school and college visits.
• Being proactive in exploring recruitment avenues to assist in filling vacancies.
• Managing and supporting future employee engagement activities, i.e. monthly awards.
• Supporting communication to the wider team (via internal communication boards/ systems/ TV screen/ emails / meetings).
• Assist in the creation and sharing of relevant SOP’s for HR related tasks.
• (Where relevant) Assist in providing relevant information required for the Transport team.
• Highlighting where policies and procedures require updating, assisting with updates where appropriate.

Qualifications and Experience:

• Previous experience within an HR role.
• Good working experience in administration.
• A confident people-person and good judge of character.
• Highly organised and efficient.
• Ability to build and maintain professional relationships with a range of colleagues and managers.
• Proficient with most IT packages and software.
• A quick worker with first rate accuracy, planning, and attention to detail.
• Full UK Driving license.

This is a unique opportunity to join KPG through an exciting period of change and we are looking forward to receiving applications from individuals who are ready to take their next steps in a rewarding and dynamic environment.

What do we offer you in return for your motivation and outstanding work?

• • Access to a company vehicle whilst on shift (if required).
  • 28 days pro rata holidays.
  • Wage stream - access a portion of your wages before pay day.
  • Training and development opportunities.
  • High street discounts through Blue Light Card.
  • Health Assured Employee Benefits Programme