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Technical Administrator

Job details
Posting date: 25 June 2025
Hours: Part time
Closing date: 02 July 2025
Location: Dudley, West Midlands, DY11 1ER
Company: Daniel Owen Ltd
Job type: Temporary
Job reference: TE-AD-DY-25_1750843588

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Summary

Technical Administrator - Healthcare Facilities (Part-Time)

Location: Midland Metropolitan University Hospital
Hours: 25 hours per week (Temporary to Permanent)
Salary: Competitive, with excellent benefits

Daniel Owen Ltd is working on behalf of a valued client to recruit a part-time Technical Administrator to support a busy healthcare estates team. This is a great opportunity to join a professional facilities management environment, supporting essential services within a health care setting.

The Role

You will be responsible for providing technical and administrative support to the estates team, ensuring compliance, system accuracy, and smooth communication with contractors and internal teams. This position plays a vital role in helping the team deliver safe and effective building services.

Key duties include:

  • Assigning Planned Preventative Maintenance (PPM) tasks to engineers

  • Daily monitoring and chasing of PPM completion

  • Keeping the CAFM system (Maximo) up to date with accurate job records

  • Ensuring outstanding tasks are completed and properly documented

  • Supporting updates to O&M manuals and adding project works to the CAFM system

  • Managing documentation to ensure compliance with internal policies

  • Assisting with audits and maintaining key documentation both electronically and physically

  • Liaising with contractors and clients as needed

  • General administrative support (e.g. scanning, printing, binding)

  • Assisting with monitoring of reactive jobs and tracking those over site maintenance caps

  • Supporting the team with information for damage claims

  • Representing the estates team during departmental walkarounds

  • Carrying out other admin duties as required

Candidate Requirements

  • Proven experience in administration (essential)

  • Knowledge or experience of building services or facilities management (desirable)

  • Familiarity with CAFM systems, particularly Maximo (preferred)

  • Strong organisational skills with a proactive, hands-on approach

  • Confident using Microsoft Office (Word, Excel, Outlook)

  • Full driving licence and access to a vehicle (desirable)

  • Ability to pass a Basic DBS check (essential)

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