CHLH/2506/04 Clerical Assistant 1
| Posting date: | 24 June 2025 |
|---|---|
| Salary: | £23,332 to £23,587 per year, pro rata |
| Hours: | Part time |
| Closing date: | 08 July 2025 |
| Location: | Inverness, Highland |
| Remote working: | On-site only |
| Company: | High Life Highland |
| Job type: | Permanent |
| Job reference: | CHLH/2506/04 |
Summary
KEY DUTIES AND RESPONSIBILITIES INCLUDE:
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Provide a high standard of clerical and typing support to High Life Highland managers and officers, using MS Office packages as required, including word processing, spreadsheets and preparation of presentations;
3. Ensure filing, photocopying faxing, routine record keeping and statistical information are up to date;
4. Deal with enquiries, referring telephone calls to appropriate members of staff and giving information or taking messages as appropriate;
5. On a rota basis, to be responsible for opening, recording and distribution of mail, office cover and other duties;
6. Make arrangements for meetings and events as required, including minute taking;
7. Assist with financial administration including sourcing, ordering and processing of invoices and banking of income using the organisation’s financial systems;
8. Assist with personnel administration including maintenance of staff information, recruitment administration, absence returns and leave recording;
9. Assist with systems administration, e.g. Duke of Edinburgh Award Scheme, High Life, Young Scot, Youth Parliament elections;
10. Assist with making staff travel arrangements, and checking of staff travel and subsistence claims;
11. Assist other areas/units of the Service with particular projects or in the event of holidays or sickness;
12. Distribute various materials and information throughout the Service as required;
13. Process Protection of Vulnerable Group disclosure checks for current and prospective members of staff and volunteers;
14. Pursue continuous professional development and contribute to the continuous improvement of the Inverness Leisure and High Life Highland as a whole.
15. Attend and undertake any training online or in person.
16. Aim to reduce wastage and uphold our environmental values of being as sustainable as possible in all tasks.
HIGH LIFE HIGHLAND JOB DESCRIPTION
17. Assist and support other areas of High Life Highland with particular projects, training or in the event of holidays or sickness working cross-functionally across the Inverness Leisure team.
18. Undertake all tasks in accordance with High Life Highland policies and procedures, including General Data Protection Regulations, health and safety procedures, relevant checks, reporting any concerns to management to ensure corrective action is taken.
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Provide a high standard of clerical and typing support to High Life Highland managers and officers, using MS Office packages as required, including word processing, spreadsheets and preparation of presentations;
3. Ensure filing, photocopying faxing, routine record keeping and statistical information are up to date;
4. Deal with enquiries, referring telephone calls to appropriate members of staff and giving information or taking messages as appropriate;
5. On a rota basis, to be responsible for opening, recording and distribution of mail, office cover and other duties;
6. Make arrangements for meetings and events as required, including minute taking;
7. Assist with financial administration including sourcing, ordering and processing of invoices and banking of income using the organisation’s financial systems;
8. Assist with personnel administration including maintenance of staff information, recruitment administration, absence returns and leave recording;
9. Assist with systems administration, e.g. Duke of Edinburgh Award Scheme, High Life, Young Scot, Youth Parliament elections;
10. Assist with making staff travel arrangements, and checking of staff travel and subsistence claims;
11. Assist other areas/units of the Service with particular projects or in the event of holidays or sickness;
12. Distribute various materials and information throughout the Service as required;
13. Process Protection of Vulnerable Group disclosure checks for current and prospective members of staff and volunteers;
14. Pursue continuous professional development and contribute to the continuous improvement of the Inverness Leisure and High Life Highland as a whole.
15. Attend and undertake any training online or in person.
16. Aim to reduce wastage and uphold our environmental values of being as sustainable as possible in all tasks.
HIGH LIFE HIGHLAND JOB DESCRIPTION
17. Assist and support other areas of High Life Highland with particular projects, training or in the event of holidays or sickness working cross-functionally across the Inverness Leisure team.
18. Undertake all tasks in accordance with High Life Highland policies and procedures, including General Data Protection Regulations, health and safety procedures, relevant checks, reporting any concerns to management to ensure corrective action is taken.