Office Manager and PA to Managing Director
| Posting date: | 20 June 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 04 July 2025 |
| Location: | NG17 1BX |
| Remote working: | On-site only |
| Company: | Bellway Homes Ltd |
| Job type: | Permanent |
| Job reference: | 281517JCP |
Summary
Bellway is a FTSE 250 five-star house builder, which operates 22 trading divisions across England, Scotland and Wales. The company has grown from a family firm, established more than 75 years ago, into a respected national brand, selling over ten thousand homes a year.
As the next step of long term growth and to support our sustainability priorities, Bellway shall be opening a new, highly automated, Timber Frame Manufacturing facility located in Sutton in Ashfield.
This new Division, Bellway Home Space, shall become operational later this year and there is an exciting opportunity to join the initial team at our new state of the art facility. We are currently looking to recruit a PA/Office Manager to the Managing Director (MD) and Senior Management Team (SMT) to join the team.
At Bellway we recognise that people are the key to our success and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust.
In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.
The Role
Principal accountabilities of the PA/Office Manager to the MD & SMT role include:
First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
Support the Managing Director & SLT with secretarial support such as typing up correspondence, diary management and organising meetings.
Minute meetings, type up notes and present in a professional format.
Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
Support with Human Resources administration such as the recruitment and induction process, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
Management of the TMS Time and Attendance System and generating reports.
Maintain efficient filling and archive systems.
Organise staff training as and when required.
Liaise with secretaries at Group and other Divisions.
Ensuring the general office facilities are intact, ordering of new computers, stationary, phones including mobile phones for Staff. Fire Risk Assessments, PAT testing, etc.
Welcome visitors and ensure their requirements are met.
Ensure lobby, reception and kitchen areas are clean and tidy.
Ensure a good standard of housekeeping throughout the company and ensure noticeboards and all displayed certifications are kept up to date.
Booking meeting rooms and co-ordinate travel and accommodation arrangements.
Attend H&S meetings as staff representative.
Organising office functions and charitable or fund-raising events within the company.
Experience, Qualifications and Skills
Experience
Experience of working in a secretarial/PA role supporting Director level roles.
Qualifications and Training
GCSE Maths and English – Grade 4/C or above (or equivalent)
Skills and Aptitude
Excellent administration and organisation skills
Strong communication and listening skills
Ability to prioritise workload and meet tight deadlines
Demonstrates a high level of discretion and confidentiality
Ability to work on own as well as part of a team
Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems
Committed to diversity and inclusion
The Role and Working Conditions
Willing to be flexible in respect to day to day duties and hours worked
Office based role
In return we can offer you:
Competitive salary
Competitive annual bonus
25 days holiday, plus bank holidays
Contributory pension scheme
Access to discounts and benefits portal
Sharesave Scheme
Cycle to Work Scheme
Life assurance
We reserve the right to close this vacancy if a large volume of applications are received.
As the next step of long term growth and to support our sustainability priorities, Bellway shall be opening a new, highly automated, Timber Frame Manufacturing facility located in Sutton in Ashfield.
This new Division, Bellway Home Space, shall become operational later this year and there is an exciting opportunity to join the initial team at our new state of the art facility. We are currently looking to recruit a PA/Office Manager to the Managing Director (MD) and Senior Management Team (SMT) to join the team.
At Bellway we recognise that people are the key to our success and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust.
In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.
The Role
Principal accountabilities of the PA/Office Manager to the MD & SMT role include:
First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
Support the Managing Director & SLT with secretarial support such as typing up correspondence, diary management and organising meetings.
Minute meetings, type up notes and present in a professional format.
Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
Support with Human Resources administration such as the recruitment and induction process, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
Management of the TMS Time and Attendance System and generating reports.
Maintain efficient filling and archive systems.
Organise staff training as and when required.
Liaise with secretaries at Group and other Divisions.
Ensuring the general office facilities are intact, ordering of new computers, stationary, phones including mobile phones for Staff. Fire Risk Assessments, PAT testing, etc.
Welcome visitors and ensure their requirements are met.
Ensure lobby, reception and kitchen areas are clean and tidy.
Ensure a good standard of housekeeping throughout the company and ensure noticeboards and all displayed certifications are kept up to date.
Booking meeting rooms and co-ordinate travel and accommodation arrangements.
Attend H&S meetings as staff representative.
Organising office functions and charitable or fund-raising events within the company.
Experience, Qualifications and Skills
Experience
Experience of working in a secretarial/PA role supporting Director level roles.
Qualifications and Training
GCSE Maths and English – Grade 4/C or above (or equivalent)
Skills and Aptitude
Excellent administration and organisation skills
Strong communication and listening skills
Ability to prioritise workload and meet tight deadlines
Demonstrates a high level of discretion and confidentiality
Ability to work on own as well as part of a team
Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems
Committed to diversity and inclusion
The Role and Working Conditions
Willing to be flexible in respect to day to day duties and hours worked
Office based role
In return we can offer you:
Competitive salary
Competitive annual bonus
25 days holiday, plus bank holidays
Contributory pension scheme
Access to discounts and benefits portal
Sharesave Scheme
Cycle to Work Scheme
Life assurance
We reserve the right to close this vacancy if a large volume of applications are received.