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Payroll Assistant
| Posting date: | 19 June 2025 |
|---|---|
| Salary: | £24,625.00 to £25,674.00 per year |
| Additional salary information: | £24625.00 - £25674.00 a year |
| Hours: | Full time |
| Closing date: | 03 July 2025 |
| Location: | Newcastle Upon Tyne, NE15 8NY |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | G9914-25-0153 |
Summary
In this role, you are accountable for 1. Opening, registering, sorting and distributing post and actions all relevant correspondence, distributing to relevant parties. 2. Distribution of daily emails to the payroll team areas. 3. Entering data into ESR system and be responsible for accurate update, recording, deleting and monitoring of all relevantinformation. 4. Logging & processing maternity applications, distribute letters to employee. 5. Logging & distributing SSP1 forms to employees. 6. Administration of various benefit schemes i.e. Childcare, Cycle to work, Lease Car, Travel Passes, Season Rail Tickets. 7. Performing national minimum wage checks. 8. Raising requisitions, ensuring that the appropriate processes have been followed and all approvals are in place. 9. Cheque Stationery Ordering. 10. Ongoing administration of my lifestyle portal. 11. Answering employee queries, ensuring escalation where necessary. 12. Administration of electronic expenses database (Easy). 13. Verifying, assessing and inputting of staff expense claims in line with KPIs. 14. Producing taxable mileage reports and distributing to payroll. 15. Creating employee record within finance system (Integra). 16. Administering new car orders, validating employee sensitive data. 17. Ensuring mileage rates are updated and in line with HMRC regulations. 18. Ensuring only correctly completed, and fully authorised expense claims are paid within service levels and identify potentialirregularities as appropriate. 19. Running bacs reconciliation report and distributing accordingly. 20. Ensuring procedures are up to date reflecting any process changes. 21. Inputting employee sensitive data into ESR, ensuring accuracy and attention to detail. 22. Daily pension payments cheque printing. 23. Providing full financial administration is respect of pre-payment certificates, including the input of information and processing ofpost order refunds. 24. Recording and distributing DTS documentation to the relevant team members. 25. Managing general office duties i.e. filing, scanning, monitoring/replying to e-mails and any ad hoc duties. 26. Taking responsibility for self-management and to identify personal development needs to the benefit of the business. 27. Participating in team meetings/weekly huddles. 28. Encouraging a culture of continuous improvement by ensuring that procedures are maintained and adhered to.