Administration Officer - Finance
| Posting date: | 12 June 2025 |
|---|---|
| Salary: | £26,500.00 per year |
| Additional salary information: | £26500.00 a year |
| Hours: | Full time |
| Closing date: | 30 June 2025 |
| Location: | Southend, SS2 6PR |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | B0402-25-0027 |
Summary
Maintain accurate and up-to-date records of all lease agreements, licences, and related documentation. Track key lease dates (e.g. renewals, break clauses, rent reviews) and notify relevant stakeholders in advance. Support the drafting and processing of lease documentation and other legal correspondence with solicitors and landlords. File and archive lease-related documents in line with data protection and organisational policies. Liaise with internal teams (e.g. retail, finance, legal) to coordinate information and documents related to leases. Act as a point of contact for routine lease-related queries from shops, landlords, and external advisors. Support the organisation of property meetings, site visits, and internal approvals for lease matters. Input and maintain lease information in internal databases or property management systems. Assist with generating reports on lease status, costs, and upcoming events. Ensure the accuracy and integrity of lease data for audit, compliance, and planning purposes. Ensure that lease administration complies with internal policies and legal requirements. Support the Estates or Finance teams in ensuring insurance, business rates, and other property-related obligations are current and correctly recorded. Provide general administrative support to the finance department, including data entry, document management and preparation, and assisting with record-keeping and reporting as required.