Shared Hub Administrator
| Posting date: | 12 June 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | https://tinyurl.com/54xkxk5w |
| Hours: | Full time |
| Closing date: | 12 July 2025 |
| Location: | Weybridge, Surrey |
| Remote working: | On-site only |
| Company: | Omni RMS |
| Job type: | Contract |
| Job reference: | 145051 |
Summary
Shared Hub Administrator
Location: Weybridge, KT13 0SL
Hours of work: 37.5
Contract Type: Fixed Term Contract | 6 months
The Administrator will work as a trusted partner within the People and Culture team, delivering first-class HR administrative support that enhances the employee experience across the organisation.
Job Description
The successful candidate will be responsible for completing tasks efficiently and with a high level of accuracy, always adhering to internal governance frameworks and meeting statutory requirements.
This is a key position in ensuring that HR processes run smoothly, reliably, and with people at the heart of every interaction.
This role requires a strong focus on building and maintaining clear, professional communication with stakeholders, while consistently representing the team through outstanding customer service.
Key Responsibilities
Provide administrative support across the employee lifecycle, including contracts, letters, onboarding and offboarding processes.
Manage diaries, schedule meetings, and coordinate projects for the People & Culture Board.
Maintain accurate personnel records and shared mailboxes, ensuring timely responses to queries.
Support employee relations and change processes, including formal meeting administration and note taking.
Assist with internal and external audits by gathering data and conducting personnel file checks.
Ensure GDPR compliance in all aspects of document handling, record keeping and reporting.
Issue annual salary review and bonus letters, support DSARs, and coordinate returned mail processing.
Professional and Personal Competencies/Qualifications
Strong organisational and administrative skills.
Ideal for recent graduates looking to start their careers.
Proficiency in Microsoft Word and Excel.
High attention to detail and accuracy.
Ability to work effectively in a team environment.
Strong time management and ability to meet deadlines.
Basic data entry and analysis skills.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Location: Weybridge, KT13 0SL
Hours of work: 37.5
Contract Type: Fixed Term Contract | 6 months
The Administrator will work as a trusted partner within the People and Culture team, delivering first-class HR administrative support that enhances the employee experience across the organisation.
Job Description
The successful candidate will be responsible for completing tasks efficiently and with a high level of accuracy, always adhering to internal governance frameworks and meeting statutory requirements.
This is a key position in ensuring that HR processes run smoothly, reliably, and with people at the heart of every interaction.
This role requires a strong focus on building and maintaining clear, professional communication with stakeholders, while consistently representing the team through outstanding customer service.
Key Responsibilities
Provide administrative support across the employee lifecycle, including contracts, letters, onboarding and offboarding processes.
Manage diaries, schedule meetings, and coordinate projects for the People & Culture Board.
Maintain accurate personnel records and shared mailboxes, ensuring timely responses to queries.
Support employee relations and change processes, including formal meeting administration and note taking.
Assist with internal and external audits by gathering data and conducting personnel file checks.
Ensure GDPR compliance in all aspects of document handling, record keeping and reporting.
Issue annual salary review and bonus letters, support DSARs, and coordinate returned mail processing.
Professional and Personal Competencies/Qualifications
Strong organisational and administrative skills.
Ideal for recent graduates looking to start their careers.
Proficiency in Microsoft Word and Excel.
High attention to detail and accuracy.
Ability to work effectively in a team environment.
Strong time management and ability to meet deadlines.
Basic data entry and analysis skills.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com