Army - Reserve Unit Administrator
| Posting date: | 09 June 2025 |
|---|---|
| Salary: | £26,770 per year |
| Additional salary information: | A pension contribution of 28.97% based on the listed salary. |
| Hours: | Full time |
| Closing date: | 09 July 2025 |
| Location: | BT23 4EA |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 405001 |
Summary
The role of the Administration Officer is to provide clerical and administrative support to staff within the headquarters or sub-unit.
The majority of the working week will be office based, but there may be times when occasional remote working with the line manager’s agreement is possible.
We continue to see less paper and more electronic working practices. All of our administrative staff use computers as an everyday tool. Basic IT skills are therefore essential, but training is available where greater knowledge and skill is required in a particular software programme or Defence specific application.
Some examples of what would be expected of our administrative support staff, and the type of outputs they might perform:
HR administration for unit military personnel: maintenance of personnel records (digital and paper based), use of military HR digital/computer based systems and paper based filing systems; providing advice and assistance to unit military personnel on HR and pay related matters
Information-Hub (i-Hub): supporting the management of electronic and paper documentation, maintaining web pages and electronic filing systems, assisting with the coordination of IT assets, manage and prepare conference/meeting facilities, handle unit incoming/outgoing post, order unit stationery requirements and draft routine correspondence
General administration and support: arrange access and greet external visitors and contractors to the unit, manage, action and file electronic mail, including assigned group mail accounts, book training for unit personnel, arrange travel for unit personnel, act as an electronic Purchasing Card Holder (ePC) for purpose of authorised low value goods and services, and demand office consumables (copier/printer toner/ink and paper, stationery)
As part of a flexible and adaptable workforce you may from time to time be asked to assist others with priority tasks instead of your normal outputs which will give you greater insight to the workings and understanding of the large and complex world of Defence. As Defence priorities and needs change sometimes it is necessary to take on a new permanent role. When this does occur, it will be within your travel-to-work area, unless of course you volunteer to travel further.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
The majority of the working week will be office based, but there may be times when occasional remote working with the line manager’s agreement is possible.
We continue to see less paper and more electronic working practices. All of our administrative staff use computers as an everyday tool. Basic IT skills are therefore essential, but training is available where greater knowledge and skill is required in a particular software programme or Defence specific application.
Some examples of what would be expected of our administrative support staff, and the type of outputs they might perform:
HR administration for unit military personnel: maintenance of personnel records (digital and paper based), use of military HR digital/computer based systems and paper based filing systems; providing advice and assistance to unit military personnel on HR and pay related matters
Information-Hub (i-Hub): supporting the management of electronic and paper documentation, maintaining web pages and electronic filing systems, assisting with the coordination of IT assets, manage and prepare conference/meeting facilities, handle unit incoming/outgoing post, order unit stationery requirements and draft routine correspondence
General administration and support: arrange access and greet external visitors and contractors to the unit, manage, action and file electronic mail, including assigned group mail accounts, book training for unit personnel, arrange travel for unit personnel, act as an electronic Purchasing Card Holder (ePC) for purpose of authorised low value goods and services, and demand office consumables (copier/printer toner/ink and paper, stationery)
As part of a flexible and adaptable workforce you may from time to time be asked to assist others with priority tasks instead of your normal outputs which will give you greater insight to the workings and understanding of the large and complex world of Defence. As Defence priorities and needs change sometimes it is necessary to take on a new permanent role. When this does occur, it will be within your travel-to-work area, unless of course you volunteer to travel further.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.