Terms and Condition of Service - Administrative Officer
| Posting date: | 07 June 2025 |
|---|---|
| Salary: | £26,770 per year, pro rata |
| Hours: | Full time |
| Closing date: | 07 July 2025 |
| Location: | HP14 4UE |
| Remote working: | On-site only |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 406722 |
Summary
TCoS is a small team within Career Management Support. The team is primarily a processing hub, responsible for the administration of all TCoS processes associated with an individual’s service, ranging from promotions, contract changes, further service, future employability and exiting the Service. This is facilitated through extensive use of a database and Microsoft Office Suite applications.
You will be responsible for managing and administrating group mailboxes, effectively prioritising emails, processing requests that fall within your allocation and forwarding other requests to the relevant clerk.
This job description is a general outline of the role’s duties and responsibilities and may be amended as the team evolves. The post holder may be required to undertake other duties as required from time to time.
Understand and know how to navigate relevant policy and publications.
Be the point of contact for general queries within your allocated group mailbox.
Train for, develop an understanding of and carry out the tasks required for your TCoS role including:
Management and processing of promotion tasks including substantiations
Management and processing of re-engagement/change in commission task including offers, returns and withdrawals, re-mustering and Profession transfers
Management and processing of Early Terminations from Service including Voluntary Withdrawals, discipline and medical exits
Management and processing of Employment Review Boards (ERB) including monthly ERB updates
Management and processing Extension of Service (EoS) Boards
Understand the use of Scio in TCoS tasks including running rank review reports on Scio
Weekly maintenance checks on registers
Assisting with data cleansing projects
Assisting with correction tasks
Support other TCoS AOs in their role when required
(Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.)
You will be responsible for managing and administrating group mailboxes, effectively prioritising emails, processing requests that fall within your allocation and forwarding other requests to the relevant clerk.
This job description is a general outline of the role’s duties and responsibilities and may be amended as the team evolves. The post holder may be required to undertake other duties as required from time to time.
Understand and know how to navigate relevant policy and publications.
Be the point of contact for general queries within your allocated group mailbox.
Train for, develop an understanding of and carry out the tasks required for your TCoS role including:
Management and processing of promotion tasks including substantiations
Management and processing of re-engagement/change in commission task including offers, returns and withdrawals, re-mustering and Profession transfers
Management and processing of Early Terminations from Service including Voluntary Withdrawals, discipline and medical exits
Management and processing of Employment Review Boards (ERB) including monthly ERB updates
Management and processing Extension of Service (EoS) Boards
Understand the use of Scio in TCoS tasks including running rank review reports on Scio
Weekly maintenance checks on registers
Assisting with data cleansing projects
Assisting with correction tasks
Support other TCoS AOs in their role when required
(Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.)