Administration Assistant (CMT Hub) - MOR10718
| Posting date: | 23 May 2025 |
|---|---|
| Salary: | £25,692.55 to £27,200.55 per year |
| Hours: | Full time |
| Closing date: | 20 June 2025 |
| Location: | Moray Area, IV30 1BX |
| Company: | Moray Council |
| Job type: | Permanent |
| Job reference: | MOR10718 |
Summary
Job Description
To work as part of a small team within the CMT Admin Hub assisting with provision of a confidential, personal secretarial service for the CMT Hub (Chief Executive and Depute Chief Executives).
Requirements
Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.
Liaison with Elected Members, Scottish Government and National Bodies.
In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub.
Request and co-ordinate production/collation of papers and reports for the CMT Hub, as required.
Participate in the Council’s Employee Review and Development Programme.
Deputise for the Corporate Administrative Assistant in his/her absence.
Contributing to the effectiveness of the service.
Responsibilities
Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.
Liaising with Elected Members, Scottish Government and National Bodies
In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub
Preparing reports, minutes and other correspondence
Contributing to the effectiveness of the CMT Admin Hub
The Individual
Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
Clerical/administration/typing experience
Experience in Word Processing packages including Word, Excel, Teams and Office 365
4 SQA Standard Grades or equivalent (at level 3 or above including English and Mathematics/Arithmetic)
Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
Effective communication skills – both oral and written
Ability to record information accurately
Ability to demonstrate a high standard of numeracy, organisational and administrative skills
Good organisational skills/time management with the ability to respond to conflicting and competing demands
Ability to prioritise workload, in accordance with objectives and targets
Ability to work as part of a team
Willingness to accept direction/ delegation
Appreciation, acceptance of and commitment to importance of confidentiality
Temporary until 31 December 2025
Closing Date : 20 June 2025
Starting Salary : £25,692
Hours : 36.25 hpw
For further information please contact Alison McLaughlin 07929 785043
Proud member of the Disability Confident employer scheme