Executive Assistant (28 hours per week)
| Posting date: | 05 June 2025 |
|---|---|
| Salary: | £23,360 per year |
| Hours: | Part time |
| Closing date: | 18 June 2025 |
| Location: | LA1 3SW |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Ascentis |
| Job type: | Temporary |
| Job reference: |
Summary
We are searching for a highly organised, proactive and efficient Executive Assistant to act as maternity cover for a period of up to 12 months.
In this role, you'll maintain a high-level understanding of our company's activities, enabling you to effectively prioritise work for our Group CEO and Group Deputy CEO. Additionally, you will also be responsible for the diary management and planning for the Group CEO, Deputy CEO and the Directors on the wider Leadership Team. From arranging meetings to coordinating travel and expenses, you'll ensure everything runs smoothly, offering flexible support as needed.
You will coordinate Board and Committee meetings, which will require you to manage agendas, take detailed minutes and support with the reporting of actions. You will also provide a high level of support to the Company Secretary, to ensure that the organisation complies with all company and charity legal and regulatory requirements.
You'll manage budgets effectively and work with the People and Culture team to implement internal communication events and initiatives that promote employee engagement and reflect our company culture.
The role is diverse and provides a great opportunity to make an impact on our company's success. If you're ready to contribute your skills and expertise in a dynamic environment, we'd love to hear from you. In return, we offer a competitive salary and an excellent benefits package, as well as ongoing support for your wellbeing and development.
If you like the sound of the role and you think the below attributes describe you well, then we would love to hear from you.
* You are experienced in providing high-level executive support to CEO/Managing Director level
* You have proven ability handling complex, sensitive and highly detailed information appropriately
* You have an exceptional level of attention to detail
* You can multitask and be organised with various different projects and can work under pressure to deliver
* You have excellent verbal and written communication skills
* You are competent and experienced in the application and operation of all Microsoft packages and have a positive attitude towards the use of automation and * AI to improve efficiency and minimise manual tasks
The full Job Description can be found at www.ascentis.co.uk/jobs
Benefits:
* 25 days annual leave plus 8 public holidays (pro-rata for part time staff), birthday day off, closure days gifted during the Christmas period, increased annual leave with long service and an Annual Leave Purchase Scheme (up to a maximum of 43 days)
* Competitive pension benefits, including a salary sacrifice scheme
* Access to Informal Flexibility, allowing you to flex your working times and location where viable
* Incremental service benefits as a family-friendly employer, including enhanced Maternity, Neonatal, Paternity, Shared Parental, Adoption Leave and Pay, Sick Pay, Life Insurance, and Paid Compassionate Leave
* Access to state-of-the-art office and break facilities, such as bean-to-cup coffee machine, vending machine, pool table, Xbox, outdoor seating, dressing room (with access to hair dryers, straighteners, airers, shower facilities), Harry Potter reading room, employee library and more
* Free parking, paid electricity charging points, locked bike storage shed
* Tailored learning and development opportunities
* Cycle to Work Scheme
* Home and Tech Scheme
* Discounted gym membership at 3-1-5 Health Club
* 24-hour employee helpline and a proactive focus on wellbeing
* Aviva DigiCare+ health app with access to virtual GP appointments, annual health check and more
* Reward and recognition scheme, regular team building and communication activities
If you have any questions or would like to discuss this opportunity further, you can contact Emma Knight, Director of People and Culture at recruitment@ascentis.co.uk
In this role, you'll maintain a high-level understanding of our company's activities, enabling you to effectively prioritise work for our Group CEO and Group Deputy CEO. Additionally, you will also be responsible for the diary management and planning for the Group CEO, Deputy CEO and the Directors on the wider Leadership Team. From arranging meetings to coordinating travel and expenses, you'll ensure everything runs smoothly, offering flexible support as needed.
You will coordinate Board and Committee meetings, which will require you to manage agendas, take detailed minutes and support with the reporting of actions. You will also provide a high level of support to the Company Secretary, to ensure that the organisation complies with all company and charity legal and regulatory requirements.
You'll manage budgets effectively and work with the People and Culture team to implement internal communication events and initiatives that promote employee engagement and reflect our company culture.
The role is diverse and provides a great opportunity to make an impact on our company's success. If you're ready to contribute your skills and expertise in a dynamic environment, we'd love to hear from you. In return, we offer a competitive salary and an excellent benefits package, as well as ongoing support for your wellbeing and development.
If you like the sound of the role and you think the below attributes describe you well, then we would love to hear from you.
* You are experienced in providing high-level executive support to CEO/Managing Director level
* You have proven ability handling complex, sensitive and highly detailed information appropriately
* You have an exceptional level of attention to detail
* You can multitask and be organised with various different projects and can work under pressure to deliver
* You have excellent verbal and written communication skills
* You are competent and experienced in the application and operation of all Microsoft packages and have a positive attitude towards the use of automation and * AI to improve efficiency and minimise manual tasks
The full Job Description can be found at www.ascentis.co.uk/jobs
Benefits:
* 25 days annual leave plus 8 public holidays (pro-rata for part time staff), birthday day off, closure days gifted during the Christmas period, increased annual leave with long service and an Annual Leave Purchase Scheme (up to a maximum of 43 days)
* Competitive pension benefits, including a salary sacrifice scheme
* Access to Informal Flexibility, allowing you to flex your working times and location where viable
* Incremental service benefits as a family-friendly employer, including enhanced Maternity, Neonatal, Paternity, Shared Parental, Adoption Leave and Pay, Sick Pay, Life Insurance, and Paid Compassionate Leave
* Access to state-of-the-art office and break facilities, such as bean-to-cup coffee machine, vending machine, pool table, Xbox, outdoor seating, dressing room (with access to hair dryers, straighteners, airers, shower facilities), Harry Potter reading room, employee library and more
* Free parking, paid electricity charging points, locked bike storage shed
* Tailored learning and development opportunities
* Cycle to Work Scheme
* Home and Tech Scheme
* Discounted gym membership at 3-1-5 Health Club
* 24-hour employee helpline and a proactive focus on wellbeing
* Aviva DigiCare+ health app with access to virtual GP appointments, annual health check and more
* Reward and recognition scheme, regular team building and communication activities
If you have any questions or would like to discuss this opportunity further, you can contact Emma Knight, Director of People and Culture at recruitment@ascentis.co.uk