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Exams and Data Administrator
| Posting date: | 29 May 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 13 June 2025 |
| Location: | Liverpool, Merseyside, L1 7BT |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 90ebf951-d101-4d0e-8728-40e65e7396fe |
Summary
What skills and experience we're looking for
Main duties and responsibilities
- Understand the regulations and requirements of all examinations held by the school, both internal and external
- Comply with all JCQ and awarding body regulations and keep up to date with any changes to these
- Manage arrangements for the safe and secure receipt, checking and storing of examination papers and materials
- Contribute to development and review of examination-related school policies
- Work with the SENCO to ensure appropriate access arrangements and reasonable adjustments for appropriate pupils
- Manage registration of candidates for all examinations
- Work with the finance team to ensure all examination fees are paid, as necessary
- Recruit, train and manage invigilators as required
- Ensure appropriate conduct during examination sessions, in line with requirements and regulations from awarding bodies and the JCQ
- Manage the logistics for examination sessions, including timetabling, room booking, resources and staffing
- Ensure pupils are aware of their personal exam timetables, managing and resolving clashes in accordance with guidance and safeguarding procedures
- Carry out necessary administrative tasks related to the organisation of examination sessions
- Support the SENCO to implement access arrangements and reasonable adjustments as required
- Manage any unexpected issues or emergencies that arise during an examination session
- Submit reports to examining bodies, as required
- Make arrangements for sharing results with students (e.g. results day)
- Ensure results are received by the school in a secure and confidential way
- Be familiar with data analysis reports and tools, and be able to share results data with stakeholders as appropriate
- Arrange receipt and distribution of examination certificates to candidates
- Manage retention of results, including certificates, for the school’s records
- To work as part of a team to provide customer focused services.
- To prioritise work to meet conflicting deadlines.
- To maintain accurate records and track progress of work
- To undertake administrative duties including preparing correspondence and other school communications; reception and office cover, including attendance; and assisting in the coordination of school projects.
- Preparation of management information, including data input and school reports.
- To use IT applications and Databases effectively to deliver administrative tasks.
- To input and retrieve data using computerised systems.
- To communicate effectively with internal & external customers and colleagues in relation to work undertaken. To work with others to help improve work organisation and effectiveness
- To ensure promotion and support of Equal Opportunities and Health & Safety.
- To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop.
- To contribute to the overall ethos/work/aims of the school.
- To appreciate and support the role of other professionals.
- To attend relevant meetings as required.
- To participate in training and other learning activities and performance development as required.
- To provide and assist with hospitality requirements and where necessary
What the school offers its staff
In return we offer a salary commensurate with experience, generous pension, and holiday entitlement and friendly working environment.
Commitment to safeguarding
Our school is committed to safeguarding children and promoting children’s welfare. This post is subject to all the relevant pre-employment checks set out in Keeping Children Safe in Education, including an enhanced DBS certificate with a barred-list check.
Main duties and responsibilities
- Understand the regulations and requirements of all examinations held by the school, both internal and external
- Comply with all JCQ and awarding body regulations and keep up to date with any changes to these
- Manage arrangements for the safe and secure receipt, checking and storing of examination papers and materials
- Contribute to development and review of examination-related school policies
- Work with the SENCO to ensure appropriate access arrangements and reasonable adjustments for appropriate pupils
- Manage registration of candidates for all examinations
- Work with the finance team to ensure all examination fees are paid, as necessary
- Recruit, train and manage invigilators as required
- Ensure appropriate conduct during examination sessions, in line with requirements and regulations from awarding bodies and the JCQ
- Manage the logistics for examination sessions, including timetabling, room booking, resources and staffing
- Ensure pupils are aware of their personal exam timetables, managing and resolving clashes in accordance with guidance and safeguarding procedures
- Carry out necessary administrative tasks related to the organisation of examination sessions
- Support the SENCO to implement access arrangements and reasonable adjustments as required
- Manage any unexpected issues or emergencies that arise during an examination session
- Submit reports to examining bodies, as required
- Make arrangements for sharing results with students (e.g. results day)
- Ensure results are received by the school in a secure and confidential way
- Be familiar with data analysis reports and tools, and be able to share results data with stakeholders as appropriate
- Arrange receipt and distribution of examination certificates to candidates
- Manage retention of results, including certificates, for the school’s records
- To work as part of a team to provide customer focused services.
- To prioritise work to meet conflicting deadlines.
- To maintain accurate records and track progress of work
- To undertake administrative duties including preparing correspondence and other school communications; reception and office cover, including attendance; and assisting in the coordination of school projects.
- Preparation of management information, including data input and school reports.
- To use IT applications and Databases effectively to deliver administrative tasks.
- To input and retrieve data using computerised systems.
- To communicate effectively with internal & external customers and colleagues in relation to work undertaken. To work with others to help improve work organisation and effectiveness
- To ensure promotion and support of Equal Opportunities and Health & Safety.
- To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop.
- To contribute to the overall ethos/work/aims of the school.
- To appreciate and support the role of other professionals.
- To attend relevant meetings as required.
- To participate in training and other learning activities and performance development as required.
- To provide and assist with hospitality requirements and where necessary
What the school offers its staff
In return we offer a salary commensurate with experience, generous pension, and holiday entitlement and friendly working environment.
Commitment to safeguarding
Our school is committed to safeguarding children and promoting children’s welfare. This post is subject to all the relevant pre-employment checks set out in Keeping Children Safe in Education, including an enhanced DBS certificate with a barred-list check.