Pharmacy Procurement & Distribution Lead
| Posting date: | 28 May 2025 |
|---|---|
| Salary: | £46,148.00 to £52,809.00 per year |
| Additional salary information: | £46148.00 - £52809.00 a year |
| Hours: | Full time |
| Closing date: | 25 June 2025 |
| Location: | Swindon, SN3 6BB |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9249-25-0235 |
Summary
1. To manage and control the Pharmacy Stores and Distribution operations including receipting goods, safe custody and security, correct storage, rotation of stock, issues, returns to suppliers and regularstock checks. 2. Preparing work rotas and ensuring that adequate numbers of appropriate staff are available to the Stores department, organising extra help if required. 3. Overseeing the medicines ordering process to ensure that the trust does not run out of any essential items & ensuring orders are placed with the contracted or most cost effective suppliers. 4. To manage and control ward stock issues and stock lists, taking into account safe custody and security, correct storage, rotation of stock and issues. 5. To monitor the service in line with the quality strategy and, as a result, re-assess and if necessary alter the systems of work. 6. To ensure that the appropriate credits are obtained for items returned to suppliers, wrongly invoiced and where contractors fail to meet their contractual obligations. This may require the use of negotiation or influencing skills to achieve the required outcome. 7. To initiate and to maintain computerised records for stock items in accordance with Trust policy. 8. Ensure that the JAC Pharmacy computer system drug files are up to date, have the appropriate purchasing and other general information. 9. Act as super user for the Pharmacy Robots, dealing with any errors and training staff in its use. Contacting our suppliers helpdesk to resolve problems and ensure that routine maintenance is undertaken. This may require the dissemination of complex information or the overcoming of barriers to understanding. 10. To maintain a system for the identification of expiry dates and the prompt exchange, disposal or return for credit for items nearing their expiry date. 11. Ensure that there are adequate and up to date written training manuals for all areas to assist staff in following the correct operating procedures. Ensure an induction programme is in place for all new staff to follow. 12. Ensure the safe disposal of medicines on behalf of the department. 13. To assist the with Drug Recalls in the removal of defective and potentially harmful medicinal products following Drug Recalls and to ensure that such items are segregated ready for return or disposal. 14. To keep the Operations Manager, Director of Pharmacy and other senior pharmacy staff informed about major stock availability problems and to notify these officers promptly of significant delays or shortages, and where appropriate arrange alternative sources of supply. Liaise with the medicines information service regarding alternative products and inform medical staff of alternatives. 15. To keep the to-follows list of out of stock medication up to date, ensuring that suitable alternatives are purchased. This will require the comparison of a range of options to ensure the most appropriate purchases are made.