Rota Coordinator | Epsom and St Helier University Hospitals NHS Trust
| Posting date: | 28 May 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £34,521 - £41,956 pa incl HCAS Outer pro rata |
| Hours: | Full time |
| Closing date: | 27 June 2025 |
| Location: | Carshalton, SM5 1AA |
| Company: | Epsom and St Helier University Hospitals NHS Trust |
| Job type: | Permanent |
| Job reference: | 7212787/343-7212787-FM-SC |
Summary
Rota Coordinator - Medicine Division
This is a great opportunity for an enthusiastic person who is seeking development into operational management to learn this skill as it is a key part of any service management role.
It will be a permanent post or fixed term contract.
The post-holder will be responsible for coordinating and facilitating the administration of the medical staffing rotas within a designated division for all grades and types of medical staff (including medical trainees, trust doctors and Consultants). Ensuring that all rotas maintain ETWD compliance, and are managed in line with Trust and National policy and contracts. The post holder will be the first point of contact for all queries relating to medical rotas; i.e shifts swaps and allocations, bank timesheets and leave requests.
Main Responsibilities and Duties
• Maintain accurate, timely production and publication of rotas.
• Facilitate real time management and co-ordination of rotas.
• Proactively seek solutions to cover rota gaps.
• Ensure accessibility of up to date rotas for all relevant members of staff.
• Ensure clear communication to senior members of the team in relation to gaps in service.
• Control and help reduce spend in line with Trust processes and initiatives.
• Co-ordinate the Induction programmes for incoming medical staff.
• Support managers with their responsibilities relating to rota management.
• Improve and actively promote a collaborative working environment.
Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire.
We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surrey and NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve.
The Trust employs approximately 5,000 staff across its hospitals and is supported by over 500 volunteers.
Please see the attached supporting job description and person specification document which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification.
The recruiting team reserve the right to close this advertisement early once applications reach maximum limit.
This advert closes on Wednesday 4 Jun 2025
This is a great opportunity for an enthusiastic person who is seeking development into operational management to learn this skill as it is a key part of any service management role.
It will be a permanent post or fixed term contract.
The post-holder will be responsible for coordinating and facilitating the administration of the medical staffing rotas within a designated division for all grades and types of medical staff (including medical trainees, trust doctors and Consultants). Ensuring that all rotas maintain ETWD compliance, and are managed in line with Trust and National policy and contracts. The post holder will be the first point of contact for all queries relating to medical rotas; i.e shifts swaps and allocations, bank timesheets and leave requests.
Main Responsibilities and Duties
• Maintain accurate, timely production and publication of rotas.
• Facilitate real time management and co-ordination of rotas.
• Proactively seek solutions to cover rota gaps.
• Ensure accessibility of up to date rotas for all relevant members of staff.
• Ensure clear communication to senior members of the team in relation to gaps in service.
• Control and help reduce spend in line with Trust processes and initiatives.
• Co-ordinate the Induction programmes for incoming medical staff.
• Support managers with their responsibilities relating to rota management.
• Improve and actively promote a collaborative working environment.
Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire.
We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surrey and NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve.
The Trust employs approximately 5,000 staff across its hospitals and is supported by over 500 volunteers.
Please see the attached supporting job description and person specification document which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification.
The recruiting team reserve the right to close this advertisement early once applications reach maximum limit.
This advert closes on Wednesday 4 Jun 2025