Administrator
| Posting date: | 23 May 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 22 June 2025 |
| Location: | Basingstoke, RG |
| Company: | Balfour Beatty Plc |
| Job type: | Permanent |
| Job reference: | BBUK13666-521166 |
Summary
About the role
Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too. Join our Living Places team as an Administrator in Basingstoke and you can build something to be proud of.
What you'll be doing
You will have the following accountabilities:
- Admin support for BBLP SLT Directors and staff, supporting Personal Assistant with regular and ad hoc tasks, such as:
- Travel bookings- Train, hotel, flights
- External venue bookings
- Arranging off-site meeting rooms/co-ordinating bookings
- Manage the branded merchandise bookings
- Producing name badges for events
- Internal meeting room bookings and catering
- Managing SLT Quality Leadership Site Visits
- Scheduling visits, liaising with SLT members and Contract team
- Managing The Belfry Golf booking system
- Dealing with enquiries, bookings and confirmations
- Managing the Directors Hotline
- Scheduling the monthly hotline with SLT availability
- Activating and deactivating the call forwarding each month
- Procurement admin
- Raising requisitions/PO, paying invoices, ordering PPE/stationery as required
- Managing supplier payments for non-PO supplies & services using Pcard/Corporate Card
- Liaising with suppliers
- Assist SLT Directors with compiling and submitting expense claims
- Assist with the smooth running of Basingstoke office (checking post, stationery, kitchen supplies
and other FM duties as required, liaising with FM Supervisor) - Assist Training Dept with scanning training cards and certificates
Who we're looking for
- Highly motivated, proactive and practical Administrator;
- Excellent Communication Skills
- Excellent interpersonal skills;
- Honest Reliable and Professional Person;
- Ability to multi-task and work independently as well as in a team;
- Organised with excellent timekeeping skills;
- Computer Literate
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
Proud member of the Disability Confident employer scheme