Document Controller
| Posting date: | 22 May 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 21 June 2025 |
| Location: | Glasgow, Scotland, G2 8EX |
| Company: | Millbank Holdings Ltd |
| Job type: | Contract |
| Job reference: | 56758231 |
Summary
Job Title
Document Controller
Employment Type
Contract
This role has been deemed inside of IR35
Location
Glasgow
The Opportunity
We are seeking a proactive Document Controller to join our team. In this role, you will work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders.
The position will be central to ensuing the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners. The Document Controller will be involved at all stages from identification of the need for a document, through its development, review, issue, and archiving.
Your duties and responsibilities will be:
- Management of all stages of document workflows through the document control software (REBIM / GliderBIM).
- Management of document filing structure within Sharepoint working space.
- Periodic review and update of the Programme Document Control Process to ensure continued suitability.
- Brief new personnel on Programme Document Control Process and provide guidance on the operation of the software.
- Manage document numbering, status, and revision control in accordance with the Document Control Process.
- Provide quality assurance on supplier documentation against the requirements of the Document Control Process.
- Act as the primary point of contact for all document workflow activities with the supply chain partners.
- Liaise with the corresponding individual customer organisation to ensure efficient distribution with the relevant stakeholders and return of feedback within the required timescales.
- In conjunction with the Project Management and Engineering teams, maintain a deliverable look-ahead plan to forecast planned delivery dates for upcoming documents.
You will have the following qualifications & experience:
- Proven experience in document control activities.
- Detail focussed, with a process-orientated approach to completing tasks.
- Strong organizational skills to ensure activities are completed efficiently and in line with agreed timescales.
- Proficient in all common Microsoft packages including Excel, Word and Outlook.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment and manage multiple priorities effectively.
- Experience in working in a client organisation
Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK. Millbank is proud to be a member of the ‘Disability Confident Scheme’. Millbank operates as an Employment Agency and Business.
Millbank Holdings Ltd is an equal opportunities employer and respects diversity.
We welcome applications from all suitably qualified persons who are eligible to live and work in the UK.
Millbank is proud to be a member of the ‘Disability Confident Scheme’.
Millbank operates as an Employment Agency and Business.
Document Controller
Employment Type
Contract
This role has been deemed inside of IR35
Location
Glasgow
The Opportunity
We are seeking a proactive Document Controller to join our team. In this role, you will work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders.
The position will be central to ensuing the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners. The Document Controller will be involved at all stages from identification of the need for a document, through its development, review, issue, and archiving.
Your duties and responsibilities will be:
- Management of all stages of document workflows through the document control software (REBIM / GliderBIM).
- Management of document filing structure within Sharepoint working space.
- Periodic review and update of the Programme Document Control Process to ensure continued suitability.
- Brief new personnel on Programme Document Control Process and provide guidance on the operation of the software.
- Manage document numbering, status, and revision control in accordance with the Document Control Process.
- Provide quality assurance on supplier documentation against the requirements of the Document Control Process.
- Act as the primary point of contact for all document workflow activities with the supply chain partners.
- Liaise with the corresponding individual customer organisation to ensure efficient distribution with the relevant stakeholders and return of feedback within the required timescales.
- In conjunction with the Project Management and Engineering teams, maintain a deliverable look-ahead plan to forecast planned delivery dates for upcoming documents.
You will have the following qualifications & experience:
- Proven experience in document control activities.
- Detail focussed, with a process-orientated approach to completing tasks.
- Strong organizational skills to ensure activities are completed efficiently and in line with agreed timescales.
- Proficient in all common Microsoft packages including Excel, Word and Outlook.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment and manage multiple priorities effectively.
- Experience in working in a client organisation
Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK. Millbank is proud to be a member of the ‘Disability Confident Scheme’. Millbank operates as an Employment Agency and Business.
Millbank Holdings Ltd is an equal opportunities employer and respects diversity.
We welcome applications from all suitably qualified persons who are eligible to live and work in the UK.
Millbank is proud to be a member of the ‘Disability Confident Scheme’.
Millbank operates as an Employment Agency and Business.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.