Assistant School Business Manager
| Posting date: | 22 May 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 09 June 2025 |
| Location: | Leeds, West Yorkshire, LS9 7SG |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | d91b8235-9523-4ceb-b0a1-30e1a9e877a2 |
Summary
What skills and experience we're looking for
Job Purpose
To support the School Business Manager in ensuring the effective and efficient operation of the school’s finance, administration, HR, and premises functions. This demanding role is vital in enabling the school to operate smoothly and meet its educational objectives.
Key Responsibilities:
1. Finance Administration
- Process invoices, purchase orders, and staff expenses.
- Maintain financial records and support with budget monitoring.
- Assist in preparing reports and audit documentation.
- Liaise with suppliers and service providers.
2. Human Resources
- Support recruitment processes and onboarding.
- Maintain accurate HR records (absences, DBS checks, training).
- Assist with payroll processes and coordination with payroll providers.
3. Administration and Office Management
- Oversee daily administrative tasks.
- Supervise administrative staff as required.
- Maintain accurate records in line with data protection.
- Produce correspondence and school documentation.
4. Premises and Health & Safety
- Manage maintenance requests and liaise with contractors.
- Support site safety compliance and risk assessments.
5. Governance and Compliance
- Assist with statutory returns and policy reviews.
- Support preparation of documents for governors and regulatory bodies.
Person Specification
Essential
- Experience in a school or business admin roles.
- Proficiency in ICT, including Microsoft Office.
- Strong organisational and communication skills.
- Understanding of financial procedures.
- Excellent written and verbal communication skills.
- Ability to work to deadlines in a fast-paced environment.
Desirable
- Qualifications in finance or business admin.
- Experience with school systems (e.g. SIMS, Arbor, FMS).
- Knowledge of school funding and budget management.
What the school offers its staff
- An employee pension with competitive employer contribution.
- Access to the Cycle to Work scheme, promoting a healthy and cost-effective commute.
-A friendly and inclusive workplace, where staff are valued and supported.
- The opportunity to be part of a Trust focused on making a real difference for children, ensuring they receive the best possible education and opportunities to thrive.
- A culture of collaboration and professional learning.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Job Purpose
To support the School Business Manager in ensuring the effective and efficient operation of the school’s finance, administration, HR, and premises functions. This demanding role is vital in enabling the school to operate smoothly and meet its educational objectives.
Key Responsibilities:
1. Finance Administration
- Process invoices, purchase orders, and staff expenses.
- Maintain financial records and support with budget monitoring.
- Assist in preparing reports and audit documentation.
- Liaise with suppliers and service providers.
2. Human Resources
- Support recruitment processes and onboarding.
- Maintain accurate HR records (absences, DBS checks, training).
- Assist with payroll processes and coordination with payroll providers.
3. Administration and Office Management
- Oversee daily administrative tasks.
- Supervise administrative staff as required.
- Maintain accurate records in line with data protection.
- Produce correspondence and school documentation.
4. Premises and Health & Safety
- Manage maintenance requests and liaise with contractors.
- Support site safety compliance and risk assessments.
5. Governance and Compliance
- Assist with statutory returns and policy reviews.
- Support preparation of documents for governors and regulatory bodies.
Person Specification
Essential
- Experience in a school or business admin roles.
- Proficiency in ICT, including Microsoft Office.
- Strong organisational and communication skills.
- Understanding of financial procedures.
- Excellent written and verbal communication skills.
- Ability to work to deadlines in a fast-paced environment.
Desirable
- Qualifications in finance or business admin.
- Experience with school systems (e.g. SIMS, Arbor, FMS).
- Knowledge of school funding and budget management.
What the school offers its staff
- An employee pension with competitive employer contribution.
- Access to the Cycle to Work scheme, promoting a healthy and cost-effective commute.
-A friendly and inclusive workplace, where staff are valued and supported.
- The opportunity to be part of a Trust focused on making a real difference for children, ensuring they receive the best possible education and opportunities to thrive.
- A culture of collaboration and professional learning.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.