Buyer | Calderdale and Huddersfield Solutions Ltd

Posting date:	12 May 2025
Salary:	Not specified
Additional salary information:	£29,482 per annum pro rata
Hours:	Part time
Closing date:	14 June 2025
Location:	Huddersfield, HD3 3EB
Company:	Calderdale & Huddersfield NHS Foundation Trust
Job type:	Permanent
Job reference:	7203465/372-CHS1564

Summary

Calderdale and Huddersfield Solutions Ltd (CHS), in collaboration with Calderdale and Huddersfield NHS Foundation Trust, is embarking on a journey to reconfigure the Calderdale and Huddersfield hospital estate and improve patient services, in particular the building of 8 new wards and an extended A&E at Calderdale Royal Hospital.

CHS is a great place to work and it is even more exciting now as we begin this reconfiguration project. This is a fantastic opportunity for the right candidate to become a key part of the Team who will deliver this large-scale project. You will be in the perfect place to help co-ordinate, lead and manage the procurement and contract activity, working with both internal and external stakeholders. This role also provides many possibilities for personal development.

Don’t miss the chance to apply for this role as, opportunities of this scale very rarely come around in procurement.

The post holder will
• Support the Category Manager coordinate and lead all procurement and contracting activity in collaboration with the internal and external stakeholders in relation to reconfiguration activity.
• Ensure that goods and services are obtained in the most cost-effective manner, in accordance with the Trust’s Financial Procedures, Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.
• Develop strong working relationships with all stakeholders, both internal and external to the Trust, promoting a culture of shared responsibility for procurement issues within the context of Trust objectives.
• Undertake and ensure robust Tendering and Contracting activity in line with Trust financial procedures.
• Provide a source of information and specialist advice to customers and generally act as a focal point for all communication with suppliers and commercial representatives.
• Obtain and analyse contract and spend data.
• Maintain appropriate procurement (and other) records on behalf of CHS/the Trust.
• Have regular communication with suppliers to ensure up to date and best pricing is achieved and maintained.
• Support with pre-procurement activity including benchmarking, demonstrations, product trials etc.
• Undertake quotation/tender activity in line with Standing Financial Instructions, Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.
• Demonstrate strong negotiation skills in the Buying activity.

At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Clinical Engineering, decontamination and procurement service, provides the following:
• Fully managed estate and building maintenance
• Clinical Engineering and Decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Operational Activity

· Take responsibility and undertake the purchase of goods and services as delegated, in line with current SFI values Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.

· Undertake quotation/tender exercises for goods and services not available against contract, in line with current SFI values Public Contract Regulations, Provider Selection Regime and Procurement Act 2023..

· Interact with suppliers to ensure up to date and best pricing is achieved, mitigating risk of price increases where possible.

· Interact with stakeholders to ensure best value purchasing is undertaken providing guidance and training where necessary.

· Develop a knowledge of the NHS landscape including framework and products to advise stakeholders of the same.



Support Tasks

· Support with monitoring supplier performance ongoing as part of the Reconfiguration delivery programme.

· Support with the development and enhancement of key supplier relationships and explore new business opportunities based on procurement activity.

· Support with the identification and progression of cost saving efficiency schemes, liaising with divisional representatives where necessary.



Transactional Activity

Use Atamis e-procurement solution to ensure compliance with procurement and contracting activity at all times.

· Assist with the management and maintaining of contract information via Atamis and flag contract expiries where possible.

· Take responsibility for transactional purchase to pay tasks relevant to the procurement department i.e. ensuring all orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc.

· Provide a courteous and quality customer service including providing practical procurement guidance to customers e.g. best route of supply, requisitioning and/or receipting procedures.

· Promptly respond and resolve queries and complaints.

· Use purchase order data to analyse trends e.g. frequently ordered items and aggregated spend, and act on this information to ensure best practice procurement in line with SFIs, Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.



Self Management and Learning

· The post holder will be expected to develop the role on an on-going basis with his / her manager and the service and to adapt the job according to management and organisational changes.

· The post holder will be required to be fully up to date with mandatory training and actively progress with self-learning through various routes and resources available. As a minimum the post holder must:

o Working towards MCIPS status or willing to work towards CIPS L3 or L4

o Mandatory Government Procurement Act – Completed within 3 months of appointment

o Government Commercial Function – Completed within 3 months of appointment

§ Mandatory Contract Management Foundation

§ Social Value eLearning

§ Tackling modern slavery in supply chains: PPE case study

o Maintain continuous relevant training via SDN, HCSA and Government Commercial Function



Other

· Actively embrace and promote technology advancements and new ways of working introduced to the division, company or the Trust.

· The post holder will be expected to develop the role on an on-going basis with his / her manager and the service and to adapt the job according to management and organisational changes.

· Provide cover and support for other team members during holidays, sickness, etc. including cross -category where necessary.

· Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service.


This advert closes on Sunday 1 Jun 2025

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