Transport Coordinator
| Posting date: | 28 April 2025 |
|---|---|
| Salary: | £25,000 per year |
| Hours: | Full time |
| Closing date: | 28 May 2025 |
| Location: | East London, London |
| Remote working: | On-site only |
| Company: | Momart Ltd |
| Job type: | Permanent |
| Job reference: | TC123 |
Summary
Job title: Transport Coordinator
Reports to: Transport Manager
Location: Leyton, E10
Hours of work: Full time - 8 hours flexible between 06:00 – 19:00
core hours 06:00-14:00
Job Purpose:
The role of a Transport Coordinator is to ensure that all jobs are scheduled into the transport diary, all drivers are informed of their itineraries and all administration handled effectively.
Key Tasks:
• Assist the Operators licence holder with meeting the various requirements of
the Operators Licence:-
o Ensure laws are observed relating to the driving and operating of vehicles.
o Observe drivers’ hours rules and keep proper records.
o Ensure vehicles and trailers are not overloaded.
o Ensure vehicles operate within speed limits.
o Ensure that motor vehicles and trailers are kept fit and serviceable. Report
promptly any defects that could prevent the safe operation of vehicles/trailers.
• Schedule & Manage the daily workload of a team of 30+ driver technicians
• Advise on truck trip scheduling.
• Organising/delivering health and safety and technical skills training for new
employees/refresher training for existing employees.
• Ensure the vehicles have the correct equipment and materials on board by
making regular inspections.
• Ensure Driver technicians are equipped with the correct tools and fittings.
• Process transport jobs in the transport diary.
• Booking of external resources as necessary.
• Check accuracy of information provided for each job & ensure cross-
departmental communication.
• Compile drivers’ folders for following day’s trips & check all documentation
• Process petty cash.
• Process and report accident forms as necessary.
• Processing of parking tickets, ordering fuel cards etc.
• Input transport costs on AMS.
Skills & Personal Qualities
• Experience in the transportation field, as a Transport planner, coordinator, administrator or traffic clerk.
• Ideally has familiarity with Drivers Hour Rules and Working Time Regulations
• Ability to work well under pressure
• Flexible and co-operative approach to work: willingness to work as a team member – prepared to work to tight deadlines
• Highly collaborative
• Excellent communication skills both internally and externally
• Administrative excellence with a high attention to detail.
• Ability to maintain clear and concise records, filing and effective monitoring systems
• Excellent computer literacy
• Well-developed numerical and analytical skills.
• Ability to manage time effectively and see projects through to completion.
• Some knowledge of the art industry would be useful.
• Demonstrates a good understanding of Momart’s security programme and their role in it.
• Assists colleagues, customers and suppliers in resolving security issues and escalating where necessary
Company Description
Momart is the premier fine art handling, shipping and storage company in the UK. Established in 1972, we have world-class reputation for providing solutions to the most complex art transport and installation challenges. We have been involved in handling many of the world’s most prestigious fine art objects and are now the agent of choice for the many national museums, art galleries and private collectors.
Please note: As a Regulated Agent, Momart Ltd. is required to carry out reference checks on all our employees. It is an offence under the Aviation Security Act 1982 as amended by the Aviation & Maritime Security Act 1990 and the Anti-terrorism, Crime and Security Act 2001, to give false information regarding this reference.
Reports to: Transport Manager
Location: Leyton, E10
Hours of work: Full time - 8 hours flexible between 06:00 – 19:00
core hours 06:00-14:00
Job Purpose:
The role of a Transport Coordinator is to ensure that all jobs are scheduled into the transport diary, all drivers are informed of their itineraries and all administration handled effectively.
Key Tasks:
• Assist the Operators licence holder with meeting the various requirements of
the Operators Licence:-
o Ensure laws are observed relating to the driving and operating of vehicles.
o Observe drivers’ hours rules and keep proper records.
o Ensure vehicles and trailers are not overloaded.
o Ensure vehicles operate within speed limits.
o Ensure that motor vehicles and trailers are kept fit and serviceable. Report
promptly any defects that could prevent the safe operation of vehicles/trailers.
• Schedule & Manage the daily workload of a team of 30+ driver technicians
• Advise on truck trip scheduling.
• Organising/delivering health and safety and technical skills training for new
employees/refresher training for existing employees.
• Ensure the vehicles have the correct equipment and materials on board by
making regular inspections.
• Ensure Driver technicians are equipped with the correct tools and fittings.
• Process transport jobs in the transport diary.
• Booking of external resources as necessary.
• Check accuracy of information provided for each job & ensure cross-
departmental communication.
• Compile drivers’ folders for following day’s trips & check all documentation
• Process petty cash.
• Process and report accident forms as necessary.
• Processing of parking tickets, ordering fuel cards etc.
• Input transport costs on AMS.
Skills & Personal Qualities
• Experience in the transportation field, as a Transport planner, coordinator, administrator or traffic clerk.
• Ideally has familiarity with Drivers Hour Rules and Working Time Regulations
• Ability to work well under pressure
• Flexible and co-operative approach to work: willingness to work as a team member – prepared to work to tight deadlines
• Highly collaborative
• Excellent communication skills both internally and externally
• Administrative excellence with a high attention to detail.
• Ability to maintain clear and concise records, filing and effective monitoring systems
• Excellent computer literacy
• Well-developed numerical and analytical skills.
• Ability to manage time effectively and see projects through to completion.
• Some knowledge of the art industry would be useful.
• Demonstrates a good understanding of Momart’s security programme and their role in it.
• Assists colleagues, customers and suppliers in resolving security issues and escalating where necessary
Company Description
Momart is the premier fine art handling, shipping and storage company in the UK. Established in 1972, we have world-class reputation for providing solutions to the most complex art transport and installation challenges. We have been involved in handling many of the world’s most prestigious fine art objects and are now the agent of choice for the many national museums, art galleries and private collectors.
Please note: As a Regulated Agent, Momart Ltd. is required to carry out reference checks on all our employees. It is an offence under the Aviation Security Act 1982 as amended by the Aviation & Maritime Security Act 1990 and the Anti-terrorism, Crime and Security Act 2001, to give false information regarding this reference.