Work from Home – Part-Time Administrator
| Posting date: | 24 April 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 24 May 2025 |
| Location: | London, UK |
| Remote working: | Hybrid - work remotely up to 5 days per week |
| Company: | SGMF |
| Job type: | Permanent |
| Job reference: |
Summary
We have a great new part time opportunity for an experienced Assistant to support a small team who all work remotely. Ideally, we’re looking for someone who can work 5 days a week part-time (e.g. 9am to 1pm). You will provide proactive, reliable, and comprehensive support that enables a team of 8 to achieve their objectives.
You will operate at a senior level, with minimum supervision, which will require intelligent decision-making. You will prepare and edit documents, assist in the management of internal and external events, and ensure that actions from meetings have been completed.
Key Responsibilities include:
• Support team
• Diary management
• Oversee travel arrangements
• Organisation / Co-ordination of internal and external in-person or virtual meetings
• Preparation of agendas and other related documents
• General admin: notes, filing, typing letters, meeting minutes, drafting written communication
• Maintaining an effective electronic filing system
• Dealing professionally and politely with enquiries from Members
• Maintaining the members portal/database including assisting finance team with member renewals, timely invoice amendments and debt chasing as needed, as well as completion of supplier forms or other administrative assistance.
Other responsibilities include:
• Coordinate any marketing / pr activities such as newsletters, interviews etc. with the Membership & Communications Manager
• Manage two email accounts and respond to emails in a timely manner
• Create and update records and different databases
• Track stocks of publications and place orders when necessary
• Providing support with any other ad-hoc duties such as organising staff outings / Christmas party etc.
Our Requirements:
• Provided secretarial and high-level administrative support to a Senior Manager /
Team (minimum 2 years’ experience)
• Outstanding communication skills (written and verbal) with excellent command of English
• Strong interpersonal skills with the ability to establish and maintain professional working relationships at all levels. Ability to work as part of a small team as well as able to work on own initiative and are trustworthy.
• Professional and presentable
• Resourceful and adaptable. Strong organisation skills, with an ability to prioritise an often-conflicting workload.
• Computer literate: Confident user of Microsoft products, including Outlook, Word, Excel, Teams & PowerPoint. Excel - comfortable with macros, vlookup, pivot tables. Word - mail merge letters and emails. Able to use websites such as Mailchimp, Wufoo, Survey Monkey.
• Educated to degree level with good results at GCSE Maths and English
About us:
SGMF was founded in 2013 to promote safety and industry best practice in the use of gaseous marine fuels. Focusing initially on liquefied natural gas (LNG) the organisation has since then expanded the output into other low and zero carbon fuels
– methanol, ammonia and hydrogen covering all of the main IGF code fuels moving forward. SGMF has several working groups at any one-time solving issues and producing outputs such as Guidelines and checklists and have produced over 20 ISBN publications for the industry.
The Team:
We are a small friendly team of eight, with six working full-time and two part-time. The team operates remotely, with members based across the UK and one in the Netherlands.
To stay connected, we use Microsoft Teams, holding a virtual team meeting once a week, along with regular sub-team meetings in between. We also aim to meet in person once a month, usually in London.
While not a requirement, it would be great if the incumbent could join us in person once a quarter, if possible.
What do we offer?
A competitive salary (based on experience) and benefits including Private Medical Insurance, Cash Health Plan.
Equal Opportunities
We are an equal opportunities employer, and we are committed to treating all applicants and employees fairly and equally.
To apply
Please send your CV with a cover letter stating why you are interested in the role. This should be sent by email to: hr@sgmf.info
You will operate at a senior level, with minimum supervision, which will require intelligent decision-making. You will prepare and edit documents, assist in the management of internal and external events, and ensure that actions from meetings have been completed.
Key Responsibilities include:
• Support team
• Diary management
• Oversee travel arrangements
• Organisation / Co-ordination of internal and external in-person or virtual meetings
• Preparation of agendas and other related documents
• General admin: notes, filing, typing letters, meeting minutes, drafting written communication
• Maintaining an effective electronic filing system
• Dealing professionally and politely with enquiries from Members
• Maintaining the members portal/database including assisting finance team with member renewals, timely invoice amendments and debt chasing as needed, as well as completion of supplier forms or other administrative assistance.
Other responsibilities include:
• Coordinate any marketing / pr activities such as newsletters, interviews etc. with the Membership & Communications Manager
• Manage two email accounts and respond to emails in a timely manner
• Create and update records and different databases
• Track stocks of publications and place orders when necessary
• Providing support with any other ad-hoc duties such as organising staff outings / Christmas party etc.
Our Requirements:
• Provided secretarial and high-level administrative support to a Senior Manager /
Team (minimum 2 years’ experience)
• Outstanding communication skills (written and verbal) with excellent command of English
• Strong interpersonal skills with the ability to establish and maintain professional working relationships at all levels. Ability to work as part of a small team as well as able to work on own initiative and are trustworthy.
• Professional and presentable
• Resourceful and adaptable. Strong organisation skills, with an ability to prioritise an often-conflicting workload.
• Computer literate: Confident user of Microsoft products, including Outlook, Word, Excel, Teams & PowerPoint. Excel - comfortable with macros, vlookup, pivot tables. Word - mail merge letters and emails. Able to use websites such as Mailchimp, Wufoo, Survey Monkey.
• Educated to degree level with good results at GCSE Maths and English
About us:
SGMF was founded in 2013 to promote safety and industry best practice in the use of gaseous marine fuels. Focusing initially on liquefied natural gas (LNG) the organisation has since then expanded the output into other low and zero carbon fuels
– methanol, ammonia and hydrogen covering all of the main IGF code fuels moving forward. SGMF has several working groups at any one-time solving issues and producing outputs such as Guidelines and checklists and have produced over 20 ISBN publications for the industry.
The Team:
We are a small friendly team of eight, with six working full-time and two part-time. The team operates remotely, with members based across the UK and one in the Netherlands.
To stay connected, we use Microsoft Teams, holding a virtual team meeting once a week, along with regular sub-team meetings in between. We also aim to meet in person once a month, usually in London.
While not a requirement, it would be great if the incumbent could join us in person once a quarter, if possible.
What do we offer?
A competitive salary (based on experience) and benefits including Private Medical Insurance, Cash Health Plan.
Equal Opportunities
We are an equal opportunities employer, and we are committed to treating all applicants and employees fairly and equally.
To apply
Please send your CV with a cover letter stating why you are interested in the role. This should be sent by email to: hr@sgmf.info