5307 - Finance Manager (Paybill), Judicial Office
| Posting date: | 23 April 2025 |
|---|---|
| Salary: | £34,140 to £42,019 per year |
| Additional salary information: | The national salary range is £34,140 - £37,105. London salary range is £38,661- £42,019. Your salary will be dependent on your base location |
| Hours: | Full time |
| Closing date: | 14 May 2025 |
| Location: | WC2A 2LL |
| Remote working: | On-site only |
| Company: | Ministry of Justice |
| Job type: | Permanent |
| Job reference: | 5307 |
Summary
Role title: Finance Manager (Paybill )
Team/Directorate BST Finance – Corporate Services
Overview of the Judicial Office
This is standardised wording and cannot be amended.
The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.
In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.
The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.
We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.
See JO staff talk about working here: https://design102.wistia.com/medias/uhgtmbtnlv
Overview of the team
Overview of Business Support Team.
The Business Support Team sits at the centre of the Judicial Office with a broad corporate portfolio that includes responsibility for the departmental budget.
The team is led by the Head of Corporate Services and provides a wide range of support, advice, assurance and services for Judicial Office staff and to the Judicial Office Management Board. This includes accommodation, health & safety, people survey, staff engagement, business continuity, learning & development, people services, risk management, financial planning and budget management & forecasting. The team also work closely with specialist teams in the wider Ministry of Justice and Whitehall.
The growth of the Judicial Office has resulted in a larger and more complex budget and the Finance Team is lead by a qualified finance professional.
Hybrid Working Requirement
This is standardised wording and cannot be amended.
This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).
Summary of the roled
The main responsibility is management of the Paybill budget and this accounts for nearly 50% of the total Judicial Office funding. This budget is driven by headcount and it is important that we have the latest information to update paybill forecasts (starters & leavers). This will involve working closely with the People Services Team and the Directorates across the Judicial Office to ensure that the data is correct.
Preparing the monthly accounts on time to meet month end deadlines, variance analysis and commentary and highlighting any risks or opportunities.
Monthly forecasting, uploading into Hyperion the primary budget system.
Monthly Returns into the Ministry of Justice (headcount & cashflow)
Other month end tasks and reporting, journals & intercompany journals, and support analysis & advice within the team working alongside a second finance manager
Provide operational support to the business on counter fraud matters
Line management of one EO
Responsibilities,Activities & Duties:
Main responsibility is for the Judicial Offices Paybill, ensuring that the base data, FTE’s grades salaries & staff costs are correct within the main budget system SOP.
Work closely with the People Services Team to ensure that we have the latest up to date information (Starter & Leavers) as this will drive the JO payroll costs.
Manage the budget & monthly forecasting to ensure that Hyperion is accurate.
Report on the monthly actuals as per month end deadlines.
Write meaningful commentary on the variance analysis (actual to budget) explaining differences and highlighting the risks & opportunities.
Work with SPOCs across the Judicial Office and People Services lead on recruitment plans to update costings.
Support Senior Finance Manager in ad hoc information requests & analysis.
Monthly financial returns into MOJ (headcount and cashflow)
Quarterly disclosure return & manual accrual return
Assist in other month end tasks, other Directorate reports (Private Offices, CMS) Redfern Reports journals, intercompany journals
Provide operational support to the business on counter fraud matters
Work with team to provide support & analysis to JO DD’s
Work with the Senior Finance Manager on assurance and controls. That processes are followed & transparent, and that these are reviewed and approved at the correct authority level.
Oversee & support Assistant Finance Manager
Team/Directorate BST Finance – Corporate Services
Overview of the Judicial Office
This is standardised wording and cannot be amended.
The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.
In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.
The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.
We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.
See JO staff talk about working here: https://design102.wistia.com/medias/uhgtmbtnlv
Overview of the team
Overview of Business Support Team.
The Business Support Team sits at the centre of the Judicial Office with a broad corporate portfolio that includes responsibility for the departmental budget.
The team is led by the Head of Corporate Services and provides a wide range of support, advice, assurance and services for Judicial Office staff and to the Judicial Office Management Board. This includes accommodation, health & safety, people survey, staff engagement, business continuity, learning & development, people services, risk management, financial planning and budget management & forecasting. The team also work closely with specialist teams in the wider Ministry of Justice and Whitehall.
The growth of the Judicial Office has resulted in a larger and more complex budget and the Finance Team is lead by a qualified finance professional.
Hybrid Working Requirement
This is standardised wording and cannot be amended.
This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).
Summary of the roled
The main responsibility is management of the Paybill budget and this accounts for nearly 50% of the total Judicial Office funding. This budget is driven by headcount and it is important that we have the latest information to update paybill forecasts (starters & leavers). This will involve working closely with the People Services Team and the Directorates across the Judicial Office to ensure that the data is correct.
Preparing the monthly accounts on time to meet month end deadlines, variance analysis and commentary and highlighting any risks or opportunities.
Monthly forecasting, uploading into Hyperion the primary budget system.
Monthly Returns into the Ministry of Justice (headcount & cashflow)
Other month end tasks and reporting, journals & intercompany journals, and support analysis & advice within the team working alongside a second finance manager
Provide operational support to the business on counter fraud matters
Line management of one EO
Responsibilities,Activities & Duties:
Main responsibility is for the Judicial Offices Paybill, ensuring that the base data, FTE’s grades salaries & staff costs are correct within the main budget system SOP.
Work closely with the People Services Team to ensure that we have the latest up to date information (Starter & Leavers) as this will drive the JO payroll costs.
Manage the budget & monthly forecasting to ensure that Hyperion is accurate.
Report on the monthly actuals as per month end deadlines.
Write meaningful commentary on the variance analysis (actual to budget) explaining differences and highlighting the risks & opportunities.
Work with SPOCs across the Judicial Office and People Services lead on recruitment plans to update costings.
Support Senior Finance Manager in ad hoc information requests & analysis.
Monthly financial returns into MOJ (headcount and cashflow)
Quarterly disclosure return & manual accrual return
Assist in other month end tasks, other Directorate reports (Private Offices, CMS) Redfern Reports journals, intercompany journals
Provide operational support to the business on counter fraud matters
Work with team to provide support & analysis to JO DD’s
Work with the Senior Finance Manager on assurance and controls. That processes are followed & transparent, and that these are reviewed and approved at the correct authority level.
Oversee & support Assistant Finance Manager