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Office Administrator
| Posting date: | 23 April 2025 |
|---|---|
| Salary: | £25,500 to £28,000 per year |
| Hours: | Full time |
| Closing date: | 13 May 2025 |
| Location: | Manchester M27 4DU |
| Remote working: | On-site only |
| Company: | Alfa Industrial Services Limited |
| Job type: | Permanent |
| Job reference: |
Summary
About Us
ALFA Industrial Services Ltd has been delivering excellence in structural steelwork and mechanical installation for over 15 years. With a reputation built on quality, reliability and safety, we are proud to work on some of the UK’s most exciting industrial projects. As we continue to grow, we are now seeking a highly organised and detail-focused Office Administrator to support our day-to-day operations and play a key role in maintaining efficient back-office functions.
The Role
As Office Administrator, you’ll provide high-quality administrative support across a variety of business functions, ensuring smooth internal operations and effective communication with employees, subcontractors, and suppliers. This is a varied role with responsibility across office coordination, finance support, property admin and certification compliance.
Key Responsibilities
• Manage all incoming and outgoing correspondence, including calls, emails, post, and courier deliveries.
• Coordinate and oversee daily office activities to ensure operational efficiency.
• Purchase invoice payments and handling supplier queries in a timely manner.
• Manage Purchase Order processing and ensure adherence to procurement procedures.
• Assist with ordering of materials and supplies for ongoing projects.
• Support basic accounting functions (Xero experience desirable).
• Manage admin tasks relating to two rental properties, including liaison with letting agents.
• Act as the main contact for our external bookkeeping provider and assist with financial data collation.
• Maintain accurate digital and physical filing systems for personnel, finance, and operational records.
• Support the coordination and record-keeping for ISO and EN1090 accreditation requirements.
• Ensure all receipts and records are correctly filed for card and fuel card transactions.
• Perform data entry and updates to business systems, records, and registers.
• Undertake ad-hoc administration and office support duties as required.
Person Specification
• Minimum 2 years’ experience in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Xero accounting software is an advantage.
• Basic understanding of HR processes or employment law would be beneficial.
• Strong organisational skills and attention to detail.
• Ability to multitask and prioritise workload effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Positive, proactive, and adaptable attitude, with a willingness to learn and take ownership.
Hours: Full-time, Monday to Friday, 8:00 am – 4:30 pm (30-minute unpaid lunch break)
ALFA Industrial Services Ltd has been delivering excellence in structural steelwork and mechanical installation for over 15 years. With a reputation built on quality, reliability and safety, we are proud to work on some of the UK’s most exciting industrial projects. As we continue to grow, we are now seeking a highly organised and detail-focused Office Administrator to support our day-to-day operations and play a key role in maintaining efficient back-office functions.
The Role
As Office Administrator, you’ll provide high-quality administrative support across a variety of business functions, ensuring smooth internal operations and effective communication with employees, subcontractors, and suppliers. This is a varied role with responsibility across office coordination, finance support, property admin and certification compliance.
Key Responsibilities
• Manage all incoming and outgoing correspondence, including calls, emails, post, and courier deliveries.
• Coordinate and oversee daily office activities to ensure operational efficiency.
• Purchase invoice payments and handling supplier queries in a timely manner.
• Manage Purchase Order processing and ensure adherence to procurement procedures.
• Assist with ordering of materials and supplies for ongoing projects.
• Support basic accounting functions (Xero experience desirable).
• Manage admin tasks relating to two rental properties, including liaison with letting agents.
• Act as the main contact for our external bookkeeping provider and assist with financial data collation.
• Maintain accurate digital and physical filing systems for personnel, finance, and operational records.
• Support the coordination and record-keeping for ISO and EN1090 accreditation requirements.
• Ensure all receipts and records are correctly filed for card and fuel card transactions.
• Perform data entry and updates to business systems, records, and registers.
• Undertake ad-hoc administration and office support duties as required.
Person Specification
• Minimum 2 years’ experience in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Xero accounting software is an advantage.
• Basic understanding of HR processes or employment law would be beneficial.
• Strong organisational skills and attention to detail.
• Ability to multitask and prioritise workload effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Positive, proactive, and adaptable attitude, with a willingness to learn and take ownership.
Hours: Full-time, Monday to Friday, 8:00 am – 4:30 pm (30-minute unpaid lunch break)