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Contract Support

Job details
Posting date: 17 April 2025
Salary: £30,000 to £33,000 per year
Hours: Full time
Closing date: 24 April 2025
Location: City of London, London, SW19 7NL
Remote working: On-site only
Company: Randstad CPE
Job type: Permanent
Job reference: PR-1397713_1744879006

Summary

Contract Support - Facilities Management

Key Responsibilities

Quality & Workplace Experience

  • Maintain and update QHSE documentation through internal systems.

  • Oversee CAFM systems for PPMs, reactive works, and reporting.

  • Monitor subcontractor performance and provide feedback.

  • Perform regular office inspections to ensure workplace excellence.

  • Support professional standards in VIP lounges, meeting areas, and shared spaces.

  • Foster a connected, engaged, and positive workplace culture.

Site Operations

  • Promote team culture and track training/attendance.

  • Manage timesheets, expenses, and employee record updates.

  • Assist with onboarding and Helpdesk operations.

  • Own the condition and setup of office floors and communal areas.

  • Collaborate with IT, cleaning, and maintenance teams.

  • Manage stock levels and report any H&S concerns.

  • Coordinate event logistics and enforce workspace policies.

Administration

  • Keep trackers and internal reports up to date.

  • Prepare monthly reporting data and attend review meetings.

  • Organise service call-outs, material deliveries, and extra works.

  • Ensure processes follow policies and preferred supplier usage.

  • Handle supplier invoices, purchase orders, and system updates.

Finance

  • Manage accurate contract financial records

  • Lead EW, MA & PR billing

  • Process and review invoices

  • Monitor financial reports and metrics

  • Support weekly finance meetings and commercial tracking

What You Bring

  • Proven experience in Contract Support or Facilities Finance.

  • Strong customer service and problem-solving skills.

  • Excellent organisation and time management.

  • Confident with Microsoft Office (Excel, Outlook, Word, PowerPoint).

  • Strong communication skills at all levels.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.