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Finance Assistant
| Posting date: | 15 April 2025 |
|---|---|
| Salary: | £26,739 per year |
| Hours: | Full time |
| Closing date: | 30 April 2025 |
| Location: | Edinburgh, Scotland |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Scottish Courts and Tribunal Service |
| Job type: | Permanent |
| Job reference: | REQ00799 |
Summary
This is an exciting role within the Accounts Payable (AP) Function of the Financial Transactions Team (FiTT). FiTT is one of six teams which makes up the Finance & Procurement Unit (FPU). FPU is a division of Scottish Courts & Tribunals Service (SCTS).
The role reports to the Accounts Payable Team Leader and works closely with other members of FPU as well as the wider Corporate Services, Courts & Tribunals staff and external suppliers, to deliver efficient and effective transaction services, for SCTS. AP is responsible for processing supplier invoices and providing an outstanding payment processing facility.
This role requires building and maintaining strong relationships with suppliers and internal parties to ensure a professional and consistent service whilst adhering to SCTS policies and procedures. You will be part of a growing team within a fast-paced Finance environment that plays an integral role in processing financial transactions for the whole of the organisation.
The Key Responsibilities
• Process Accounts Payable (AP) Invoices ensuring compliance to the Purchase to Pay Process (P2P)
• Process AP Non-Compliance Invoices
• Process AP Consolidated Invoices ensuring compliance to the Consolidated Invoicing Process
• Processing manual AP Payments on Bankline
• Preparation of key Finance Journals
• Processing of Payments for BACS
• Prepare the AP On Holds Report and upload to SharePoint
• Complete AP Supplier Statement Reconciliations
• Assist colleagues and external suppliers to manage and resolve all disputed invoices
• Complete Oracle Fusion Cloud System vs Offline Tracker Reconciliations
• Monitor multiple mailboxes and handle incoming email, telephone and face-to-face queries working with other business units, stakeholders and suppliers
• Utilisation of strong interpersonal skills to communicate effectively and provide support to SCTS colleagues and internal and external parties
• Participate in the month end process and work with other units to ensure that all necessary adjustments are processed before finance system closedown
• Contribute to a continuous review of processes and ways of working to ensure the team operates efficiently and delivers best practice
• Prepare internal guidance and desk instructions for relevant finance tasks
• Assist with the production of appropriate KPIs to track team performance
• Processing incoming mail
• Complete Team Rota and all relevant Team Trackers
• Assist with general administrative tasks
• Assist where required with the administration of the year end accounts
Applications will be accepted until 11:59pm on Wednesday 30 April 2025.
You will be notified if you have been selected to progress to the Assessment stage by Friday 2 May. The closing date for the assessment stage is 11:59pm on Monday 5 May.
Interviews are expected to be held week beginning 19 May 2025 via Microsoft Teams.
The role reports to the Accounts Payable Team Leader and works closely with other members of FPU as well as the wider Corporate Services, Courts & Tribunals staff and external suppliers, to deliver efficient and effective transaction services, for SCTS. AP is responsible for processing supplier invoices and providing an outstanding payment processing facility.
This role requires building and maintaining strong relationships with suppliers and internal parties to ensure a professional and consistent service whilst adhering to SCTS policies and procedures. You will be part of a growing team within a fast-paced Finance environment that plays an integral role in processing financial transactions for the whole of the organisation.
The Key Responsibilities
• Process Accounts Payable (AP) Invoices ensuring compliance to the Purchase to Pay Process (P2P)
• Process AP Non-Compliance Invoices
• Process AP Consolidated Invoices ensuring compliance to the Consolidated Invoicing Process
• Processing manual AP Payments on Bankline
• Preparation of key Finance Journals
• Processing of Payments for BACS
• Prepare the AP On Holds Report and upload to SharePoint
• Complete AP Supplier Statement Reconciliations
• Assist colleagues and external suppliers to manage and resolve all disputed invoices
• Complete Oracle Fusion Cloud System vs Offline Tracker Reconciliations
• Monitor multiple mailboxes and handle incoming email, telephone and face-to-face queries working with other business units, stakeholders and suppliers
• Utilisation of strong interpersonal skills to communicate effectively and provide support to SCTS colleagues and internal and external parties
• Participate in the month end process and work with other units to ensure that all necessary adjustments are processed before finance system closedown
• Contribute to a continuous review of processes and ways of working to ensure the team operates efficiently and delivers best practice
• Prepare internal guidance and desk instructions for relevant finance tasks
• Assist with the production of appropriate KPIs to track team performance
• Processing incoming mail
• Complete Team Rota and all relevant Team Trackers
• Assist with general administrative tasks
• Assist where required with the administration of the year end accounts
Applications will be accepted until 11:59pm on Wednesday 30 April 2025.
You will be notified if you have been selected to progress to the Assessment stage by Friday 2 May. The closing date for the assessment stage is 11:59pm on Monday 5 May.
Interviews are expected to be held week beginning 19 May 2025 via Microsoft Teams.
Proud member of the Disability Confident employer scheme
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