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Medical Secretary | York and Scarborough Teaching Hospitals NHS Foundation Trust
| Posting date: | 15 April 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £26,530 - £29,114 per annum |
| Hours: | Full time |
| Closing date: | 15 May 2025 |
| Location: | York, YO31 8HE |
| Company: | York Teaching Hospital NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7104409/419-7104409-MS-FH |
Summary
An opportunity has become available within our supportive Obstetrics & Gynaecology secretarial team as a result of a retirement. We are looking for a motivated and proactive individual to join the existing secretarial team, based at York Teaching Hospital.
This post is perfect for applicants with a strong background in administration, looking to step up into a Band 4 secretarial role.
We are committed to providing the training and support required to make the right candidate a success and integrate into our team.
The successful applicant would have their own consultant(s) to support, which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.
This role is busy, varied and requires a logical, methodical way of working.
The role of medical secretary also requires excellent communication skills, engaging with our patients and assisting with their queries
and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.
Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience.
Knowledge of medical vocabulary is an advantage, although not essential.
We look forward to hearing from you!
• Managing consultant diaries, arranging meetings, typing of clinic letters.
• Oversight of consultant leave and subsequent clinic changes.
• Be aware of patient situations/pathways in relation to admissions/treatments, and ensure these comply with current Trust and Government referral to treatment waiting time targets.
• Have a clear overview of and monitor worklists, waiting lists and RTT pathways.
• Use own initiative and judgement to prioritise and escalate patient care where necessary.
• Ensure efficient secretarial service is maintained in the absence of colleagues.
• Assist management in the recruitment, selection and induction of Assistant Medical Secretaries/administrative staff.
Our benefits
We offer a range of benefits to support our staff including:
• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension fordependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• Agenerous relocation package of up to 30% of salary (capped at £18k)to support with relocation expensesfor hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/managerat interview stage.
• A variety ofdifferent typesof paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work,familyand relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Workscheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring,cinemaand financefrom a rangeof providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
This advert closes on Tuesday 29 Apr 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.